Project Management Tools for Virtual Teams

Rishabh Rathi Rishabh Rathi
Mar 22, 2020 10 min read
Project Management Tools for Virtual Teams

Project management software assists employees, administrators, and teams with managing team goals and long-term projects, as well as coordinating individual tasks. Project management software accomplishes this through a range of tools to manage workloads, monitor productivity, and allocate resources. Task interdependence is a large component of project management software as it is largely used to coordinate assignments that are related to a sequence of tasks or a larger project. Users leverage the software to track multiple projects, track a team’s or individual’s progress, and analyze team productivity.

Virtual teams are here to stay and they will continue to grow. In fact, a report stated that 89% of respondents are working in virtual teams and 88% of these believe that this setup is a crucial contributor to their overall productivity. With a lot of benefits to reap, managing a virtual team can be overwhelming. The success of an effective virtual team lies on a good team and good technology. This is where an effective project management app comes useful in order to track, coordinate, and collaborate on various tasks among members across different time zones and locations.

Top Project Management Tools

In this article, we have compiled the 7 best remote project management tools to narrow down your search.


Asana is software that helps teams coordinate and manage their work. It helps teams of all sizes work more efficiently by making sure everyone knows the team’s plan, process, and responsibilities. Organizations use Asana to manage everything from marketing campaigns and product launches to work requests and team goals. Asana is available on web, Android, and iOS.

Asana - Project Management tool

How to use Asana for project management?

It has a clean interface with shortcut features. It can create tasks, sub tasks, projects, teams and update status with simple clicks and automation. Also there are additional features of customization using templates, integration with various web apps and continuous updations which makes it a comprehensive project management application. Every action in Asana can be performed with minimum effort through easy interfaces. Rules automate the manual work associated with task intake, routing, and agile workflows.

This collaborative tool streamlines staying in sync with your teams even when they are working remotely to meet your deadlines and achieve your project goals. It does this by helping you map out each step towards working on your objectives and organizing all the details required for the project in a single space. It is also a visual solution that lets you easily see multiple stages of your work and even see the bigger picture so you can stay in tune with your calendar schedule and identify holes and overlaps in the schedule to allow you to immediately make adjustments.

Asana Pricing
Asana Pricing

Pricing: Asana offers a free basic version. Meanwhile, it’s more advanced features are available at its premium and enterprise plans starting at $10.99 per member per month that’s billed annually.

Also read: is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and everyday work. Teams shape their workflows and projects, code-free, with a platform that adapts to shifting needs quickly, liberates teams from manual grunt work, and connects teams in a collaborative work space. -Project Management Software

The platform’s features include: customizable workflow templates to manage anything your way, time tracking to meet important deadlines, automations to eliminate manual work, dashboards to gain valuable insights and know where things stand at a glance, and integrations with popular tools and apps to streamline processes.

Great for virtual teams, this software helps you manage your team’s workload and improve communication among the members. Communication is also centralized with easily mentioning members, receiving notifications on desktops or mobiles, and commenting (and giving thumbs up) on their work. Its drag-and-drop feature allows fast and easy transferring of files and organizing documents. With the goal of being an intuitive and visual software, lets you easily view schedules, tasks, and workloads for meeting deadlines and effective planning. Search is optimized to let you easily find every update or task that your team is doing. Pricing - Project Management Software Pricing

Pricing: It has a scalable pricing plan that starts with a basic option for $49/mo for 5 users. Depending on the features you need, you can opt for premium features through its Standard, Pro, and Enterprise plans while users can reach up to more than 200.


Trusted by millions, Basecamp is the leading web-based project management and collaboration tool. It helps you to keep track of To-dos, files, messages, schedules, and milestones. The collaborative nature of the platform means that everyone involved with a certain project can view the to-do list and clearly see who is responsible for the completion of certain tasks. Automatic check ins are a great way to remind everyone to provide a regular status update, meaning that the team can clearly see the progress that has been made. The Campfire area is a great way to chat informally about ideas before nailing down a more formal plan. The whole interface is laid out very nicely and it is an efficient way to manage multiple projects in one place.

Basecamp - Project Management Software

Basecamp is a project management solution for remote teams to have a centralized system with a single source of truth. This eliminates documents and projects getting lost in inboxes and spreadsheets with challenging retrieval methods. You get an “HQ” for your virtual teams to work together, allow company-wide communication, and private spaces for task and project management.

Basecamp Pricing

Pricing: Its pricing plan is straightforward and all-inclusive. It’s available for a fixed and flat pricing of $99/month. This means you get to use it no matter the number of users and active projects you have. This also already includes onboarding live classes, all the tools they offer, and support.

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Trello is a visual collaboration tool that creates a shared perspective for your team on any project in a fun, flexible, and rewarding way. From sales and marketing to HR and operations, teams can design and customize Trello to fit their unique needs and work styles. And with over 100+ integrations with other key tools like Google Drive, Slack, Jira and more. Trello’s core features are as relatable as organizing sticky notes on a wall. There’s no cumbersome onboarding process to get started, so getting group participation is easy. Log in, join a team and see progress across all the team’s projects right away.

Trello -Project Management app

Trello brings joy to teamwork by making it transparent and easily shareable across boards and teams. Trello is an online visual planning and collaboration tool that works for virtual workgroups. It’s a simple and lightweight app that delivers the basic and core project planning needs of many teams. It lets its users and administrators define workflows, assign tasks to members, set deadlines, add checklists, and monitor progress. Users can create cards and add boards under it for a visual organization of their projects. Adding comments and attaching documents are also done with ease.

Trello Pricing

Pricing: Its free plan can accommodate most project management needs and it doesn’t offer a limited time of usage. For teams who are looking for more administrative control and privacy settings, they can opt for its premium plan starting from $9.99/month for each user when paid annually. There is also an Enterprise plan for $20.83/month.


Wrike is the leading enterprise-grade collaborative work management platform that helps companies do their best work ever. Tens of thousands of leading brands use Wrike’s award-winning tool to scale their output, boost visibility, and increase results. With tailored solutions for marketing and creative teams, project management teams, product teams, professional services teams, and more, Wrike defines the next generation of work management worldwide.

Wrike - Project Management Software

Wrike is equipped with features such as a visual timeline (Gantt-Chart), templates, time and budget tracking, and resource management for effective resource utilization and better planning. Its collaboration tools such as Personal Dashboard, communication, proofing and approval, live activity stream, and email and calendar synchronization allow faster task execution among your distributed workforce and boosts productivity. Wrike also gives you visibility through its project and team reporting to help you make informed business decisions.

Wrike pricing - Project Management Software
Wrike pricing

Pricing: For small teams with 5 users who need a simple and basic solution, you can use the system for free. Meanwhile, its premium subscriptions start at $9.80/user/month for a Professional plan. It also has full-featured plans catered for businesses, marketers, and large enterprises.

Microsoft Project & Portfolio Management

Microsoft Project is one of the most popular PM solutions. It’s tools are familiar to use for your teams across the world so onboarding is done quickly. It has built-in templates designed using industry best practices and scheduling tools that are accessible in various devices to increase the efficiency and productivity of your virtual workforce.

Microsoft Project - Project management software
Microsoft Project

Being part of the Microsoft office suite it has the same familiar interface and suite that will instantly make you feel at home. The tools that this software uses to track your work and assign it into the work breakdown structures are intuitive and useful. The resource management and cost projection tools are very useful for any kind of work you are involved in.

You can also generate progress reports in an easy and quick way to send them to your manager, allow you to have a better idea of the people involved in a project and to know where they will be available for the next sprint, project or bug fixing stage. You can interconnect other projects within it and it will update all accordingly. Gantt-charts are utilized for project planning and combined with pre populated pulldown menus that aim at reducing training time and streamlining project planning processes. To ensure everyone in your team is on the same page even when they’re located in various locations, it provides shared reports that range from financials to burndown charts and they’re available on various devices.

Pricing: The cloud-based option starts from ₹ 660/user/month. It’s more advanced features are available in higher price ranges ranging from ₹ 1,985.00 user/month and ₹ 3,635.00 user/month.

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Zoho Projects

Zoho Projects is an online project management app that helps you plan your work and keep track of your progress. It also lets the people in the project communicate easily, discuss ideas, and stay updated. This lets you deliver quality results on time. It gives you all the tools you need for the marketing area and to manage projects, all for a fairly comfortable price. This is very attractive for companies that are just starting because it adapts to the budget and It gives very noticeable results so it often becomes the perfect tool for any of your businesses

Zoho Projects - Project Management App
Zoho Projects

It's easy to use and has enough features to manage tasks that aren't extremely complex. You can set dates for tasks and progress percentages which are then put on a calendar that can be synced with external services (like Google Calendar). There's also a nice android app. Zoho projects integrate with your CRM and the workflow and task management is great. Notifications can be triggered and the whole team can get together to get the tasks done.

Planning projects is streamlined with tasks, task lists, and milestones for easy monitoring of your progress. You can also gain control over them through subtasks, recurring tasks, and dependencies. This cloud-based software leverages collaboration for your employees, clients, vendors, and consultants remotely. Its Gantt-charts gains you visibility over reports and in-depth insights for tracking your team’s progress and comparisons. It has tools for time tracking, identifying and resolving issues, and managing documents which are essential for an organized management of virtual teams.

Zoho projects Pricing
Zoho projects Pricing

Pricing: It has an affordable and straightforward pricing plan. It provides 4 different plans - Standard (₹10,500/year, 10 Users), Express (₹33,600/year, 15 Users), Premium (₹71,400/year, 20 Users), and Enterprise (₹1,05,000/year, 25 Users).


ProofHub is an all-in-one project management software with all the tools you need to use for project management and collaboration under one roof. Thousands of teams, from schools and colleges to design and marketing companies, use ProofHub to plan, collaborate, and keep their work organized. Its neat interface makes onboarding for remote team members easy. ProofHub can be used on the web, Android, and iOS.

Tasks can be assigned a start and end date so that deadlines are never missed. Collaboration features like file sharing and online proofing make life easier for remote teams. Online discussions and in-built chat centralize your communications. There are some great customization features like custom roles that let you define what clients or team members can see and what they cannot, custom workflows that make ProofHub flexible for any kind of team, custom reports to decide parameters you want to keep in reports for tracking project progress. And with third-party integrations like FreshBooks Classic, FreshBooks, QuickBooks, Google Calendar, iCal, Box, Dropbox, Google Drive, OneDrive and Outlook, it brings together all the apps you use at one place.

Proofhub - Project management App

Pricing: Its pricing is simple, and includes no per-user fee. The basic plan starts at $45 per month. For advanced features and unlimited projects, you can switch to their Ultimate Control plan available at $89 per month.


In order to choose the right project management software, it’s important to consider factors such as the size of your business and team, how many features you require and which of those features you most value. Either way, I think you’ll quickly realize that having such a software in place will make your day-to-day work much easier. We hope this overview has given you some inspiration in choosing which project management software might be right for your business. If you have any suggestions or know of other great project management software, please feel free to put them in the comments below.

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