How to Organize Employees with Office 365 Timesheet App?

Ashwini, Lakshya Singh

Jul 25, 2020 — 5 min read

Organizing employees is the core of managing every structure within a workspace environment. Microsoft research states that up to 80% of company time is spent on collaborative projects. Due to coronavirus pandemic, most of the employees are working from home. Thus, coordinating multiple individuals and checking up on their tasks becomes tedious, inefficient, and time-consuming. Luckily, Office 365 Timesheet is a productive way of tracking hours spent by your employees on all tasks under different projects within your SharePoint environment. Here we will discuss how to use Office 365 Timesheet to track employees's time and get the most of it.

Managing employees, working remotely, is not an easy task. When team members aren’t on the same page, quality of work suffers, timelines get stretched and quality of work suffers. But there are many employee time tracking software available. These time tracking tools have improved how people work because communication has become significantly easier, quicker, and accurate than ever before. But office 365 time tracking app is not only easy to use but provides efficiency if used properly.

The Office 365 Timesheet App is the best timesheet app taking the storm in many corporations to support the managerial system and make their job easier. If you’re looking to install this app for personal projects or on a large-scale office basis, this guide will walk you through how you can best make use of the Office 365 Timesheet App.

simple timesheet template — Timesheet template in Office 365 Timesheet App

Office 365 Timesheet App works with SharePoint 2013, SharePoint 2016 and SharePoint Online (Office 365). It is a productive way of tracking hours spent by your employees on all tasks under different projects within your SharePoint environment.

Office 365 Timesheet app Features

Create unlimited projects and tasks.
Ability for employees to create tasks under existing projects.
Employees can record daily work hours on tasks and submit timesheets weekly.
Ability to modify timesheets before submission.
Managerial approval of timesheets.
Detailed reporting for managers and administrator with billable and non-billable filtering.
Project and task specific reporting.
Email notifications following each transaction.
Modification and re-submission of rejected timesheets.
Email notification on submission and approval/rejection of timesheets.
Previously rejected timesheets can be corrected by employee and resubmitted quickly.
Compatible with Internet Explorer, Edge and Chrome browsers.
Advanced features and dedicated support with Office 365 Timesheet Pro.
Mobile device app for both Android and iOS.

free online timesheets for employees — Employees role entry in Office 365 Timesheet App

Lets see how Office 365 Timesheet App works:

Division of Tasks

Each employee is given a specific user ID. As a manager, you can visually see which employee is responsible for a certain task and the due date on which they must complete it. When different tasks have different due dates and assigned to different people, it can be frustrating trying to chase down people on whether their assigned job has been completed or not.

This app saves you a lot of time and effort as it sends you a notification to remind you when to expect work done. Employees can also simply log that they have completed their assignment to notify you. One of the best advantages of the timesheet app is that you can see all of the tasks in process at once, and this helps to manage multitasking without confusion and error. For this, there are free timesheet templates which can be used in the app.

Employee Time Tracking

Time is a valuable cost. Mismanagement of time and sick leave abuses can be troublesome as they can cause delays in projects and frustrate customers. Every organization makes it their aim to manage its projects on time for maximum efficiency.

Using Office 365 Timesheet app, employees can track their daily work hours on tasks and projects created by the admin. On the other hand, the assigned manager can review and approve the timesheets submitted by the employees every week or month. Easy reporting allows managers and administrators to generate and export reports for easier invoicing.

monthly timesheet template — Time analysis in Office 365 Timesheet

By time tracking, you can be sure that there aren’t any employees who are slacking. With numeric statistics, it becomes easy to identify which employees are working competently on time versus those who may not be meeting the required standard. Therefore, timesheets provide the ultimate solution to track many employees.

Manager Approval

Studies have shown that two-way communication in an organization results in employees who are more likely to finish tasks with fewer errors and also have greater motivation. Employees can always be informed of where they stand as managers can simply approve, reject, or add comments to submitted timesheets.

Calculate Payroll

By ticking which timesheets are billable and not billable, this makes it easier for you to easily be able to calculate how much you need to pay your employees. This also allows you to keep track of payments accurate to the number of hours worked and especially for employees need to be paid for overtime.