How to Organize your Workspace to increase Productivity?

Lakshya Singh, Varad Kitey

Aug 8, 2020 — 4 min read

Workspace design has impact on employees and work environment. A well organized workspace has various benefits. It makes you feel in control and clearly focus and define areas that may need proper attention. Organizing workspace can help eliminate distractions, gives you confidence, save you time and stay super productive. Here are some tips on how to organize your workspace to get more productivity.

In fact, many office workers can’t find the time to organize their office. You’ve become so busy and tired that going back during the weekends to organize is tough. But there’s no other choice. If you want to make your work situation easy, organizing workspace is a must. Now the question is, how do you start organizing your office? There are many work office organization ideas to go for. But here we have curated some of the office organization tips and tricks.

Why Organize Your Office?

Organizing your office seems like an unnecessary task. After all, you have reports to do, meetings to attend, and bond with your family. But without proper organization, you can end up losing important files. It is easy to misplace something when everything is all over the place.

When you have everything finally organized, your workspace looks cleaner. An organized office can be relaxing and help boost your mood. Potentially, it can boost your productivity as well. You can save time as you don’t have to spend a while trying to locate a file or scour through your documents.

Once you know where things are, you will have a general idea where to find specific files and folders. There will be no client on hold or late meetings.

Now that you know how important organizing your office is, here are some of the best office organization ideas.

1. Declutter

First of all, get rid of things you don’t want and need. These include unnecessary documents that are of no use. Don’t make it a habit to save every paper you see because you think it’ll be helpful soon. The more paper and stuff you have, the more cluttered your place becomes.

Start from your desk and then move on to each corner of your office once you’re done. Put away things you don’t need to charity or the garbage. Put documents you need in an Expanding File Folder.

2. Sort Documents

Think of ways to sort your documents. It can be by year, by name, by type of document, and so on. For example, you can put the papers of your existing clients for the year in one expanding file folder.

You can put receipts in one. Make sure you also label each file and folder so you can easily identify them. Follow a naming scheme consistently, so everything is organized.

3. Break Bad Habits

Most importantly, break bad habits. Stop putting things anywhere to sort them out later. You should also stop hoarding things you don’t need for work. Don’t bring everything from your house to your office.

Apart from breaking bad habits, you should also start developing the good ones. For example, make it a habit to clean out your desk at the end of the day, or put necessary files in their respective folders. It can be a little hard at first, but once you get used to it, staying organized will be your habit.

4. Use Storage Boxes

The office space can be optimized with the use of storage boxes. You can store almost anything in containers to help you stay organized. Plastic containers and cardboard boxes are perfect for efficient storage. You can group and label your office items for better clarity to better organize different items. When needed, you can easily find them in the boxes.

5. Put a Trash Can near Your Desk

It a good practice to keep a trash can by your desk. So, whenever you have used paper or any other stuff, instead of letting it be on your desk, you can throw it in the trash can right away. This practice will prevent from spreading mess on the desk.

6. Always Organize Desk before You Go Home

Not but not the least. At the end of the day when you are ready to leave the office, clean and organize the office before you leave. Throw away any unwanted trash, stack your papers in a pile, and put pens back in their place. It won’t take longer than five minutes to complete, but it will save you such a headache when you come next time.