Social Media Customer Service: Best Tricks and Tips

Jhalak Mogra Jhalak Mogra Atish Ranjan Das Atish Ranjan Das
Jun 26, 2022 7 min read
Social Media Customer Service: Best Tricks and Tips

The practice of using Social Media tools to resolve customer questions or concerns is known as social media customer service. Social customer support is extremely effective because it allows customers to reach out to your team on platforms that they already use. In terms of customer service, the utilization of social media is critical.

The mutual benefits of ease of brand accessibility via Facebook, Twitter, YouTube, and other social media platforms allow for easy customer contact and engaging social activity, as well as brand building and broad contact across numerous platforms.

The success of a brand depends on its ability to build relationships with customers through social media and how these channels are maintained. Sales, as well as Brand loyalty and Connection, can be influenced positively by social media. Even though social media was created primarily for personal use and to preserve personal contacts. It has evolved into a beneficial tool for building a community around brands as a result of its growth and popularity.

Before the internet, the fastest and most effective way for customers to seek assistance from businesses was to make a phone call. Telephone calls had already surpassed the postal service as the quickest channel for customer service. After all, it's called snail mail for a reason. Then came email, and the internet became the new destination for quick customer service. Social media interactions changed the game after we became used to email. With social media, you can connect with anyone in real-time, up to the second. That's the new era of customer service innovation!

Social media customer service takes advantage of established social media platforms' immediate feedback systems. Furthermore, social media is a familiar place that customers use for a variety of other purposes, including connections with brands they enjoy.

About Social Media Customer Care

Developing a Plan

Best Practises

About Social Media Customer Care

Social media customer care is a technique of offering customer help via social media platforms that is well-organized. It's a vital and continuously expanding contact channel that complements call-based customer care in the overall customer service ecosystem.

It includes assistance before, during, and after the transaction. Addressing complaints, providing advice, answering inquiries, and issuing refunds are all part of the job.


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Developing a Plan

Before you integrate social channels into your existing customer care operations, you'll need a comprehensive social customer service strategy. A comprehensive social media strategy for customer service should include the following six key components:

Establish Brand Monitoring

The first step is to implement an active Brand Monitoring System on the social media platforms that your customers will use to contact you. You can do this easily with social media tools.

Analyse Comments

Determine what types of comments receive the most attention. Therefore, you won't respond to only favorable feedback while ignoring negative feedback. The way you handle a negative review might sometimes help you gain new consumers.

However, because social media isn't a dedicated customer service channel, you'll receive many more comments than your customer service personnel can handle. To deal with this, make a priority list so that your team can focus on the most pressing and vital concerns.

Analyse the Comments you receive

No to Late Replies

Create a mechanism for quickly answering inquiries. With the speed of the internet, a late response might be as awful as no response at all. Your goal should be to respond to client questions as soon as possible. This needs a well-organized system with dedicated social customer service representatives.

Customer Care Channel

Consider establishing a specialized customer service channel. You can have a dedicated Customer Care Channel within the social media platforms in addition to having dedicated social customer support personnel. Customers who require assistance should be directed to your support profile via your social media sites.

This will make it easier to track unique client requests and give a platform for customers to analyze previous requests that are similar to their own. Most importantly, having a distinct support channel will help you separate your social media content marketing and customer service operations.

Manage Your Team

Have the best internal practices for responses. Customer support isn’t just about solving customer issues. It’s a key tool in building your brand image. To achieve this, you need best internal practices that ensure your support team delights customers beyond solving their problems.

Analyse Continuously

Identify how you'll track and report on your progress. It's critical to track and report on your social customer service operations if you want to know how well you're doing. Client satisfaction surveys can also be used to assess the quality of your customer service.

The information you gather and the conclusions you reach can help you focus your efforts on areas that require more attention. Based on the volume of consumer inquiries, you may discover that you require more workers at certain times than at others.

These steps can help you get the most out of your Social Media Customer Service. But let's talk about the best practices that you should keep in mind.

Best Practises

Act Immediately

If you quickly reply and resolve client complaints without diverting them to other channels. Your organization will acquire 3–20 percent more customer spending per interaction.

Be Honest

Just because your response time should be quick doesn't mean you'll be able to resolve all consumer issues quickly. Instead of making misleading promises, be honest with clients about how long it will take to handle their issuesβ€”even if that means accepting that you don't know.

Where to Answer

Specific concerns must be settled in secret depending on the information involved. Determine whether to resolve complaints in public or private. If the process of resolving an issue will involve personal information, you can easily identify that this problem will require private resolution.

As a result, your team should always keep track of such situations and urge clients to give the relevant personal information by direct message or email.

Do not Ignore Queries

Respond to all feedback, questions, and comments received via social media. If you don't respond to any of your consumers' concerns, you may never have another opportunity. Furthermore, such individuals may submit negative evaluations, making your organization appear untrustworthy to potential new customers.

On social media, you must reply to any criticism, questions, and comments. Keep an eye on all of your mentions, check your direct messages (DMs), read your reviews, and keep track of any places where people are mentioning you.

Use Names

Use a person's first name if feasible, and avoid being too scripted. It indicates that you are interested in learning who the client is, even if it just takes a few seconds to discover the client's name.

Respond Calmly

Customers who have questions may be dissatisfied and frustrated. Keeping comments light and upbeat helps to steer conversations toward a satisfying conclusion rather than greater aggravation.

Remember that you're not simply dealing with your customers' cognitive problems; you're also dealing with their emotional states. However, the tone of your responses is determined by the tone of your clients' inquiries.

If a consumer speaks in a casual, amusing tone, respond in the same manner. If the customer's tone is formal, your best bet is to respond in the same manner.


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Conclusion

Customers and businesses can benefit greatly from social media. Using it for customer service is just one of the many ways to assist any company or brand's growth. Higher turnover results from effective strategies and careful management. Aside from taking advantage of the competitive advantage provided by social media customer service. Smart businesses are constantly monitoring and adopting new social media trends.

Advances in technologies such as artificial intelligence (AI) and chatbots will fundamentally alter how businesses handle support inquiries. The use of social media in customer service can have a significant impact on the success of your brand's loyalty and advocacy. Using social media for customer service can take your digital community to the next level with the right preparation and listening tool.

FAQs

Is social media good for customer service?

As the customers use social media to interact with friends and even with brands. Social Media is an excellent place for customer service. It should be used by brands for not only marketing but building a community.

What are the benefits of Social Media Customer Service?

Using social media customer service gives your customers easy access to your brand. As you respond to someone's query in a positive solution that they need. It builds a positive brand image. Also, it is an opportunity for your brand to work on what customers need and update your product to what they want.

How to handle Customer Service on Social Media?

  1. The response should be quick
  2. The response should be transparent and should not deviate from customers.
  3. Assess what problems are asked more and respond to them first.
  4. Try to respond to every query and be personal to show customers that they matter.
  5. Your answer should be friendly and optimistic.

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