Regardless of how you love your job and the people you are working with, you will still experience challenges that will make it hard for you to remain productive. More often than not, you will experience employee disengagement, ineffective performance management, and excessive meetings in your workplace. These can prevent you from doing your best at work.
If you see yourself in these situations all the time, fret not as you can easily download an agency project management tool and software that can help you do more during the day. Once used properly, these tools can become your ticket to succeed in any organization, attain professional growth, and collaborate effectively across different teams and members.
You can use these tools so you can achieve all of these goals and finally increase your productivity in your projects:
Collaboration is always a must in project management. It'll be challenging for you to be productive if you don't communicate with the people involved with the project. How can you tell the other teams about your progress for the day? Do you think you can work with efficacy if your concerns aren't properly and promptly addressed?
If you don't want to experience these problems, start using Slack. This is one of the most basic tools every employee should have because it functions as a communication platform that encourages teamwork and cooperation. With Slack, members of the team can easily communicate and share files with each other, as well as create channels that only have selected team members as participants.
Working with a big team can be very beneficial because tasks are divided between different people, but, on the other side of the coin, this setup also comes with several cons. For one, working with a lot of people can often lead to disorganization as keeping track of everyone's progress can be very challenging.
You can steer away from this direction by using Asana. This is a great tool for collaboration as it allows team members to see everyone's roles and assignments in one place. One of the greatest features of Asana is being able to organize every little detail of your on-going projects, update your progress in real-time, and make sure that everyone meets their deadlines.
Being able to finish different projects before or on the given deadline is a great accomplishment. This is especially true if you're going to handle big projects that will require you to work with remote employees. However, the entire process can be challenging. Being tasked to accomplish projects with different people who are located in different parts of the world will surely require a lot of time and effort from you.
If you are always in this kind of situation, it's best if you start using Basecamp for all of your projects. This is another tool that encourages collaborations and prevents team members from overlooking important deadlines and tasks. Basecamp is a tool developed with a vivid and user-friendly design that makes it very easy for team members to effectively communicate with each other and increase the productivity of the entire team.
And, while some projects can be given and discussed through chats and messages, others require online meetings to gather real-time responses. Virtual meetings are always necessary for you to boost your own and your team's productivity because these allow everyone to connect with each other regardless of their physical locations, and share a broad variety of information in real-time. Virtual meetings also help team members to share effective illustrations as they can easily share screens to discuss complex topics.
For you to conduct effective virtual meetings, learn more about GoToMeeting. As the name suggests, this tool acts as a platform for the team to take meetings even while on-the-go. As long as you have the tool downloaded in your device and it's connected to a stable Internet connection, you can effortlessly facilitate and participate in meetings with your team.
Employees who strive for efficiency don't stop looking for innovative ideas once they get off from work. More often than not, these individuals will continue to brainstorm throughout the entire day. If you're one of them, Evernote is a great tool for you.
Evernote is a productivity tool that is designed to help you keep track of your thoughts whenever these pop up. You can consider this tool as an advanced version of your traditional note-taking practice because you can have this in your device and share the information with different team members. You can even "clip" valuable information from the Internet, place it on the tool, and access it whenever you want to.
Aside from these, Evernote can also assist you in organizing your activities for the day, making it easy for you to determine your pending tasks.
Regardless of how efficient you think you are, you can only do so much on your own; you will always need the help of other people to accomplish projects. This is especially true if you are working in a large organization with individuals who have different talents, niches, and experiences.
To ensure that all of your team members are working on the same tasks, introduce Hubstaff. This is a time-tracking app that can help you monitor the progress of your team and determine if they are working on their responsibilities by accessing screenshots of their activities.
Aside from knowing which apps and websites your members access during their working hours, the information you can gather from Hubstaff will also help you assess if your team members are having a hard time accomplishing a particular task. When you have this information, you can formulate training and workshops that can help your team members improve, thus increasing everyone's ability to be efficient and productive.
Know These Tools First
Although these tools are a godsend for busy individuals, like you, keep in mind that these will require familiarity. You need to know how these tools function in order to make the most out of them.
Once you've determined which among these tools are suitable for your needs and budget, spend some time to tinker around with them so you'll know their features. The more adept you are in using these tools, the sooner you can become productive!