E-way‌ ‌Bill‌: How To ‌Generate E-way Bill?- A Guide

Aniket Mandal Aniket Mandal
Sep 19, 2021 6 min read
E-way‌ ‌Bill‌: How To ‌Generate E-way Bill?- A Guide

An e-way bill is a type of bill generated when interstate or intrastate transportation of goods is involved. The e-way bill is accessible through the government's e-way bill portal easily. This bill works as a legal transportation permit for goods transported between different states or between districts of states.

The essential and primary requirement of this bill arrives when the cost of goods to be transported exceeds ₹50,000. This is applicable for a person registered under GST. Every person applying for an e-way bill receives a unique e-way bill number.

All the e-way bill systems are primarily designed and controlled by National Informatics Centre, Government of India. This helps in secured and more easy tracking of goods transported across the country.

E-way Bill Benefits
E-way Bill Components under GST
When is an E-way Bill required?
When should an E-way Bill be generated?
E-way Bill Exemption List
Documents required for generation of E-way Bills
How to generate E-way Bills?
E-way Bill Validity

How to generate E-way bill?

E-way Bill Benefits

  • A single system to monitor the transportation Of goods across the country.
  • Easy paperless digital tracking of both interstate and intrastate goods.
  • Easy digital access through the e-way bill portal that anyone can access through any device.
  • Fewer interactions and time loss between different branches of government, and it's a direct digital process.
  • Faster way to transport goods and also saves valuable time.
  • It helps to improve logistical connectivity and seamless transportation across the country.
  • No documentation brings less headache to both the transporters and suppliers.
  • Improved tax compliance.

E-way Bill Components under GST

The e-way bill under the goods and services tax has two components. The first part is called Part-A, and the second one Is called Part-B. The first part focuses on extracting out the details of the goods to be transported.

  • The components under Part-A include the GSTIN number, the same consignment of goods value, Invoice or the challan number, pin code, or area code of the place where the shipment is to get delivered.  The actual reason for the transportation of the goods, transport document number and the HSN number according to the turnover of the individual.
  • The second part Part-B includes the information and data of the vehicle in which the consignment will be transported. All further guidelines are provided in the e-way bill portal related to the GST.

When is an E-way Bill required?

E-way Bill system
E-way Bill system

E-way bill is necessary where the value of a consignment to be transported exceeds Rs 50,000. Any registered person may generate and carry the bill even if it exceeds the Rs 50,000 limit. That depends upon the registered person.

In case an unregistered person supplies the goods to a registered person, the registered person must take care of all the procedures and guidelines. The transporters also need to carry this bill if no other person involved in the transportation process has generated the invoice.

If the transportation process is carried out by the supplier or the receiver themselves, the e-way bill must be generated by them. In the case of transporting through a transporter, the e-way bill must be generated by the transporter.

When should an E-way Bill be generated?

E-way Bill system
E-way Bill system

An E-way bill is generated when the consignment value exceeds the limit of Rs 50,000. This might take place due to several modes of transportation. The methods are an inward movement of goods from an unregistered person, about a supply or reasons other than supply.

But in few cases, the consignment limit, even if it does not exceed the Rs 50,000 mark, needs a bill. This includes interstate transportation of the consignment of goods by principal to the job worker and interstate transportation of consignment or goods related to handicraft items by a dealer exempted from Goods and services tax.

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E-way Bill Exemption List

There are several cases in which an e-way bill is not required for the transportation of goods:

  • Goods or consignments are transported under the customs department.
  • Goods are transported from one customs department station to another with a customs seal.
  • Empty cargo containers are transported through any mode Of transportation.
  • Transportation including non-motor vehicles.
  • Consignment is transported through railways under any government supervision.
  • Traverse cargo to and from Nepal and Bhutan.
  • Transportation of goods under the Ministry of defence.
  • Goods are exempted from the e-way bill system and requirements.

Documents required for generation of E-way Bills

The transporter ID or the vehicle number through which transportation is being carried out is one requirement. Invoice or challan or supply bills, transport documents including the transporter ID are other necessary documents. These are required documents to generate an e-way bill.

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How to generate E-way Bills?

eway bill login system
E-way bill login system

Step 1. Log in to the e-way bill digital portal on its website or application.

Step 2. Click on the 'generate new' under 'the e-way bill' button.

Step 3. Fill in the details asked.

Step 4. Transaction type- Select inward If recipient and outward if supplier.

Step 5. Select subtype applicable to your transportation.

Step 6. Enter document type, document number, and document date.

Step 7. Enter to/from details and then move on to the item details and fill it.

Step 8. Finally, move to transporter details.

Step 9. Print the e-way bill anytime.

E-way Bill Validity

For over-dimensional cargo, one day is the validity period, for instance, less than 20km. For the next additional kilometers, one more day is extended. For cargo other than the over-dimensional ones, one day is for less than 100 km and extended one day for another 100 km or the remaining part.

It can also be extended. The generator can extend the validity period of such e-way bills within 8 hours after expiry.

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The e-way bill system has helped a lot to improve the transportation system in case of goods. Seamless, paperless, and tensionless digital documentation makes this a modern way to transport and track goods across the country.

In upcoming times, surely the loopholes in this system will get fulfilled. A step towards digital India and an innovative approach towards how goods travel in today's date. This technology will save a lot of time and will bring more success to the logistics industry.


What is e way bill?

E-way bill stands for Electronic Way bill required for movement of goods.

Who should Generate an E-way Bill?

E-way bill must be generated when there is a movement of goods of more than Rs 50,000 in value to or from a registered person.

How is E-way bill generated?

E-way bill is generated from E-way bill portal by filling up the details required.

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