Top 10 Best FMLA Tracking Software in 2023

Imagine yourself sitting in front of the laptop in your cabin with hundreds of leave applications, managing and analyzing each one by one. sounds horrible right? But it becomes more terrible when at the same time you need to take care of different compliances, like FMLA compliance. Ignoring compliance can put you and your company in big trouble. According to the report published by the US labor department, 966 FMLA complaints were registered in the year 2020 and 48% of these complaints resulted in heavy penalties and fines for the companies for non-compliance.

But today you don't need to worry about anything because we have numerous software that makes this cumbersome task a game of jokes. You can manage the time off of your employees by taking all the compliances into perspective.

So, to boost your productivity and make your task much easier, we have brought the list of the best leave-tracking software that has amazing FMLA tracking features.

What is FMLA?
What is FMLA tracking software?
Top FMLA Tracking Software

1. FMLA manager
2. LeaveSource
3. Zoho People
4. GoCo
5. GreytHR
6. TimeOut by CWS Software
7. Timetastic
8. Replicon
9. Leaveboard
10. AbsenceSoft

What is FMLA?

‌FMLA stands for the Family and Medical Leave Act, it is a federal act passed in the year 1993 that allows employees to take unpaid leave from work for specific reasons as mentioned in the law. This law provides eligible US workers with unpaid leave to take care of their medical conditions as well as for family medical issues. This law empowers employees to take leave for up to 12 weeks if they are eligible. Eligibility for FMLA leave is based on whether the worker's family member has a serious health condition or a serious medical condition that makes them unable to work. Also, in order to apply for FMLA leave, employees must work for more than 12 months in the company.

FMLA also provides that if an employer wants to fire an employee because of their absence under FMLA, they must wait to terminate the employee until at least 12 months have passed since the scheduled return date of the medically unfit employee. The 12-week period of unpaid leave can be 12 consecutive weeks or spread out throughout the year. Also, the employee cannot be dismissed for requesting FMLA leave but can be terminated during the leave if the reason for termination is not related to FMLA.

What is FMLA tracking software?

FMLA tracking software is a kind of leave-tracking system that has the capability to handle FMLA leaves and their compliances along with other features. Everything in a business should be organized and transparent, even leave management also. This FMLA leave tracking software plays a vital role to prevent managers from making any mistakes while calculating and managing the leaves of every employee.

FMLA tracking is a feature of leave tracking software that helps to track and manage FMLA leaves. Some software like FMLA manager is wholly dedicated to FMLA and other states, federal, and company leave compliance tracking but there is some software that provides other features also, along with FMLA tracking.

Top FMLA Tracking Software

‌‌The following are the Top FMLA Tracking Software

FMLA manager

FMLA manager is the software product introduced by J.J Keller and associates to simplify the most confusing and troublesome task of HR professionals. Started in 1953, J.J Keller and his 1,500 associates have served more than 6 lakh customers worldwide including more than 90% from fortune 1000. Since it has more than 50 years of experience in compliance and regulatory management, we can trust the product.

Because the name of the software is FMLA manager, it doesn't mean it only helps in the compliance and management of FMLA. It also helps in all other states, federal, and company leave compliance management.
Once you start using FMLA manager for your employee's absence tracking, you can also utilize free and unlimited access to J.J Keller's subject matter experts to ask hundreds of questions per week.

Pros:

• Prevent heavy penalties for non-compliance
• Expertise in this field
• Access to ask questions with experts
• Comprehensive reporting of leave

Cons:

• Price is not disclosed
• Not modern user interface

Pricing

• Free trial (Price is not disclosed)

LeaveSource

LeaveSource is a leave management software by Qcera that has been engaged in providing leave and compliance-related services since the year 2000. LeaveSource Enterprise and LeaveSourve Entrust are the two products offered by Qcera to fulfil the demand of different size companies.

Both products are loaded with amazing features to tackle leave and compliance, but LeaveSource Enterprise is best suited for bigger enterprises having a workforce of more than 1000 employees. Still, you can compare the features and choose the best one. There is a long list of federal, state, and municipal leave that you can manage using LeaveSource, so forget the headache of administering any kind of leave.

Pros:

• SOC2 Type II + HiTrust Certified Audit Approved FMLA SaaS Provider
• Training to use the software effectively within 24 hours of inquiry
• Update its software with any update in the Act
• An extensive list of leaves to manage

Cons:

• Price is not disclosed

Pricing:

Request a demo (price is not disclosed)

Zoho People

Zoho is a well-known name in the field of software solutions, the list of software is extensive, and one of them is Zoho People. Trusted by more than 4000 businesses worldwide including Zomato, Mcdonald, IIFL, and Spice jet, this software is best suited for managing time off, performance, and many more things.

FMLA leave management is one of the features of Zoho people that comes under leave tracking and management. It is not limited to providing leave-tracking features but has included other features like attendance management, performance, onboarding, and timesheet. Since Zoho is an industry-leading software solution provider and working in this field for the last 20 years, we can confidently rely on the software for leave management including FMLA tracking.

Pros:

• Compliance with global security and privacy law like GDPR
• 2-factor authentication for an additional layer of security
• Protect any imported or exported database with a password
• Access control to provide access to the software based on the role

Cons:

• Limited functionality for FMLA management
• The Mobile version is glitchy

Pricing:

• Essential HR: Rs48/user/month
• Professional: Rs96/user/month
• Premium: Rs144/user/month
• Enterprise: Rs192/user/month
• People Plus: Rs350/user/month

GoCo

GoCo is software equipped with amazing leave-tracking features including FMLA to make the manual, complex, and painful task of HR easier. It is featured as a number 1 platform in Forbes, Huffington Post, and Entrepreneur Magazine and rated #1 on the G2 crowd in customer satisfaction. With its amazing UI/UX you never feel bored while performing any task on this software.

Everything is aligned in a perfect manner so that you never have to wander here and there. FMLA management has never been so easy and efficient, using this software you are empowered with some amazing features to track your FMLA compliance. Since its inception in 2015, it has created a soft corner in the heart of HR managers because of the core values they follow, that is Transparency, Integrity, collaboration, Evolve, Give First, and Grit.

Pros:

• Automatic overtime calculation
• Automatic holiday pay
• Track PTO and sync with the timesheet
• Advanced user-friendly interface

Cons:

• No free-trail available

Pricing

• The plan starts at $5/employee/month and you need to get custom quotes from the company.

GreytHR

GreytHR is providing its software services in the HR domain for the last 25 years and has served more than 15000 brands and 1.5 million users. The leave management system of GreytHR empowers your HR manager to track all the leave applications, and check eligibility, and all compliance.

Loaded with all the features of major state compliances including FMLA, this software helps in accounting for the leave and determining eligibility. Make the process of providing leave transparent to the employee by leveraging the feature of the employee's self-service. It not only reduces the workload but also boosts productivity through automation. Companies like WeWork, Rapido, Instamojo, and impact guru are already using this tool to make the process of leave tracking seamless.

Pros:

• One-click leave year-end processing
• 50+ configurable parameters
• Unlimited leave type and leave the transaction
• Role-based access control
• Statutory compliance

Cons:

• Payment of subscription on a monthly basis
• No additional modules

Pricing

• Starter: 0
• Welter: Rs1495/month
• Super: Rs2495/month
• Cruiser: Rs4995/month

TimeOut by CWS Software

TimeOut is an absence management software introduced by CWS Software that ensures accurate leave tracking and managing day-to-day compliance including FMLA compliance. The most fascinating feature of this software is that you can easily configure the state policy of any country so that you never miss any important compliance.

The employee self-service feature empowers the employee to view the current balances of their leave and can easily request the leave. Email notification reminds your manager of your leave application and the manager will do the rest of the work.

Pros:

• Integration with Google calendar, outlook, and Apple iCal
• Country-specific policy to ensure compliance
• IOS and Android mobile app
• The demo is available for trial
• Global availability

Cons:

• Bad UI/UX
• Only one add-on

Pricing:

$3/user/month

Timetastic

Timestatic is founded by two young minds Gary and Matt who started their journey to build this interactive and affordable software in 2014. Frustrated from managing the leaves on a complex spreadsheet, they made Timetastic which revolutionize leave management.

You are going to fall in love with this software because of its innovative design and features. Give all your employee a personal calendar provided by Timestactic that gives a clear picture of their leaves. Now your employee can easily plan for future leave and get insight into past ones.
The powerful wall calendar gives you a clear insight into who is on leave and when so that you can manage your work accordingly.

Pros:

• Modern and easy-to-use UI
• Affordable price
• The mobile app is also available
• Calendar management
• Approval process control

Cons:

• Limited features
• Can't edit the request once submitted

Pricing:

€1/user/month

Replicon

Replicon is a cloud-based software solution provider that provides software solutions to simplify the cumbersome task of HR. The project time-tracking product suite of Replicon contains a feature called Time-Off, that helps to manage employee leaves while maintaining state and federal compliance.

Configure the approval process policies for any requested leave application based on the need of your business. This tool is pre-loaded with advanced leave management features and also provides seamless integration with numerous other software like Salesforce, Zendesk, Oracle, Sage, BambooHR, and much more.

Pros:

• Advanced analytics and flexible reporting
• Built-in configurable time intelligent platform
• Team Calendar
• Employee self-service portal
• Alerts and notification

Cons:

• Difficult to figure out administrative features
• Not free plan

Pricing:

$12/month

Leaveboard

Leaveboard is a leave management software that focuses on Small and medium businesses with an employee strength of 5 to 250. This cloud-based software helps to manage the most valuable resource of your company, which is your employees.

Leverage the benefits of this software and ensure that employees do not take leave at the same time. Also, avoid huge penalties and fines for non-compliance with federal and state laws related to the leave of an employee.
Enjoy all the common features of leave management software in addition to some advanced features like a chatbot and calendar feeds.

Pros:

• Availability of mobile app
• Centralized leave report
• Employee self-service portal
• Google/Outlook calendar integration
• Smart HR process automation

Cons:

• Old and unattractive user interface
• Mobile app lags sometimes

Pricing:

• Free: 0
• Pro: $1.35/employee/month
• Enterprise: Request a demo

AbsenceSoft

AbsenceSoft is an all-in-one leave and accommodation software that significantly reduces the cost of administration. It takes care of all your paperwork related to FMLA compliance and other state policies of leave.

Since the law can change from time to time, it updates its software with changing policies of state and federal so that you never fall prey to non-compliance. You can also configure the software with your internal policies to ensure timely compliance. Authorize your employees to ask for leave using this software and monitor the status in real-time.
It helps to check the eligibility for the leave, taking state, federal, and company-specific policies into perspective.

Pros:

• Leave eligibility calculator
• Activity tracking
• Built-in compliance expertise
• Employee self-service portal
• Instant access to FMLA and ADA files

Cons:

• Price is not disclosed
• The mobile app is not available

Pricing:

Contact the sales team for a pricing quote

Conclusion

Employees are the most important asset in your company that you need to take care of. Since you use your employee time to maintain the consistent growth of your business, it becomes important for accurate accounting of leaves.‌‌

It becomes more essential because at the same time you need to take care of state and federal compliance like FMLA. To prevent your organization from huge penalties and fines for non-compliance with FMLA, you must choose the appropriate software from the above list.

FAQs

What is the best way to Track FMLA?

It can be tracked by recording the employee's work schedule and subtracting from it the number of hours they took for FMLA leave. If the employee was scheduled to work 7 hours and only worked 3 hours, then 4 hours of FMLA leave can be counted.

What are the Best FMLA Tracking Software?

‌‌‌‌‌‌‌‌‌‌‌‌‌‌‌‌The following are the best  FMLA tracking software

• FMLA Manager
• LeaveSource
• Zoho People
• Goco
• GreytHr
• TimeOut by CWS Software
• Timetsatic
• Replicon
• Leaveboard
• AbsenceSoft

How to choose a leave management system?

Before choosing the best leave management system, do consider the following

• Powerful Automation
• Cloud-Based Application
• ConfiguraleFields
• All-in-one Dashboard
• Seamless Integration
• Easy to generate reports

What are the steps to Calculate the FMLA Rolling Year Method?

There are four steps to calculating FMLA rolling

• Determine FMLA Time Needed
• Determine FMLA Time Previously Taken
• Determine FMLA Time Left in a 12-Month Period
• Determine the Total FMLA Time Available for This Request