Best Knowledge Management Systems And Tools

For a software or an SaaS, users often have questions regarding their functioning, features or even any technical issues they might face. This is also true for websites. One common solution for such situations is a Customer Support Platform for customers to contact, and resolve their queries. Although viable, this solution is far from perfect; after all, users don't really prefer calling customer support if things can be sorted on their own.

This is where Knowledge Management Systems come in. They help organizations build a repository of frequently asked questions, queries and solutions to possible issues. All the valuable information which might be required by the users, is stored and sorted in one place. These are documented in a format which can be efficiently understood by users. This helps users save time by not having to contact customer support. It allows users to self-help so they can resolve the technical issues all by themselves. This also help in maintaining an easy to find and informative knowledge base for both, customers and employees.

Knowledge Management Systems have helped various users and organizations in handling customer queries and continue to do so, and in recent times, various such applications have emerged, that claim to be the best in business. This can often be overwhelming, and baffle users, as to which one they should prefer. So here we compare 5 most popular Knowledge Management Systems, so you can make the best pick that suits your business.

Guru Knowledge Management Software
Servicenow Knowledge Management
Document360 Knowledge Management Software
Confluence Knowledge Management System
ProProfs Knowledge Management System
FAQs

Guru Knowledge Management Software

Guru is a robust Knowledge Management System, and a 'guru' in its own right. It helps keep users up with the workflow providing any information needed, with just a few clicks. Guru offers a verification workflow and a browser extension for quick information access, along with automated onboarding. Its knowledge alerts keeps the employees updated in real-time and delivers information whenever, and wherever you need it. Also, you can integrate Guru with Slack and Microsoft Teams, for better team collaboration and communication.

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Features Offered by Guru

• Guru allows you to organize information in a way suited to your business or application employees, and is accessible effortlessly.
• Guru's browser extension as well as integration with slack allow you to find the necessary information, anytime and anywhere.
• Guru creates a repository of all required information ranging from Google Docs to Slack to within application, to make it centrally available.
• It allows you to sync all your internal and external data, in turn keeping it up to date. Moreover, with Collection, Boards, and Groups you can view, who is looking for what, and get insights into your data repository.
• Keep your knowledge base up to date and expert verified, avoid having duplicate content, and get insights to further improve your knowledge base.

Pricing for Guru

Servicenow Knowledge Management

Servicenow is an ML driven knowledge management system focused on enhancing self service of customers and boost employee productivity. With its knowledge sharing platform and knowledge gap identification using quality trends and usage tracking, Servicenow endeavors to increase user satisfaction, and help them harness knowledge from communities. Servicenow knowledge management covers for IT, Employee, and Customer workflows, along with your self developed application.

Features Offered by Servicenow

• Integrate with Microsoft Word online, and experience a simplified knowledge and additional authoring to manage the learning curve.
• Identify and visualize knowledge gaps and assign gaps to authors using ML models to enhance self service of customers.
• Servicenow also allows employees and agents to capture relevant knowledge based articles during their work.
• Enhance your feedback process using improved organizational knowledge, along with customer and employee knowledge management feedback.
• You can also convert casual and unshaped conversations into structured knowledge, and deploy information from articles and communities to your knowledge base.

Pricing for Servicenow

There is no free plan for service now. They offer quote-based plan. One needs to contact servicenow for the plan and pricing details.

Document360 Knowledge Management Software

Document360 is a Knowledge Base Platform built for growing companies, and allows you to create creative, out-of-the-box self serving knowledge base, and Standard Operating Procedures (SOP). Document360 also furnishes you with an intuitive interface, wherein the editors and reviewers get a Knowledge Base portal which they can edit with ease, while the customers employees can view all the information that they need through the Knowledge Base Site.

Features Offered by Document360

• The Knowledge Base Portal offers editors an editor and allows for a category manager, versioning along with rollback.
• Analytics tool in Knowledge Base Portal informs editors of the traffic, and what the users are more interested in, through metrics, user feedback, and link analytics.
• The Knowledge Base Site can be customized and branded with navigation menu and custom domain, while also offering you an AI powered search engine in real-time.
• For SaaS and Websites, Document360 offers a Knowledge Base Assistant, which can be seamlessly integrated with your product, and offers on demand help to customers.
• Document360 also offers various extensions and integrations including Helpdesks, Chatbots, Analytics tools, CRO tools, as well as conferencing tools.

Pricing for Document360

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Confluence Knowledge Management System

Confluence by Atlassian is a collaboration and knowledge base platform, which helps centralize all your organization's important information in one place. It allows you to harness the collective information of your organization from your employees and store the accumulation in the form of easy to find answers. This way, all team members can be motivated, ranging from HR to marketing, to share their information and announcements, to create a knowledge sharing platform, which keeps itself updated in real time.

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Features Offered by Confluence

• Confluence offers an intuitive structure with pages, where information can be added and edited as well as spaces with pages for individual teams, groups, and personnel.
• The knowledge base for documentation and product requirements consists of advanced search and page trees to find pages and page hierarchy.
• Confluence offers you to choose from a collection of customizable templates, and helps you deploy plans with powerful Jira integrations.
• Real-time editing allows for your knowledge base to always be updated, while the page and inline comments make things simpler form editors.
• Manage permissions and share information between groups and teams, and spread new information with blogs asserting transparency.

Pricing for Confluence

ProProfs Knowledge Management System

ProProfs is a Knowledge Base Software that helps users to create knowledge bases, user manuals, and documentations. With 24/7 instant self help and access management, ProProfs helps develop team collaboration with over 100 integrations and settings. You can create knowledge bases and help sites within minutes with an easy setup, and help customers find answers to more frequent questions. Also, you get absolute control over your viewership, and choose to make your site public or restrict access.

Features Offered by ProProfs

• ProProfs enables team collaboration by creating different groups and assigning different admins, editors and other positions of responsibility to individuals.
• ProProfs has an easy setup, and needs no software downloads, and can be accessible anytime at any place and any device.
• It helps reduce customer emails and calls by furnishing them with self-help facilities, while allowing users to customize and brand the knowledge base according to their theme.
• Secure controls of the knowledge base, retain employee knowledge and store it in an efficient manner, and centralize documents with analytics and reports.
• ProProfs also offers various integrations including Zendesk, Salesforce, Google Analytics, Disqus among various others, for smooth functioning.

Pricing for ProProfs Knowledge Base

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FAQs

What is meant by knowledge management?

Knowledge management is the process of management and maintenance of an organization's information and knowledge and makes the best use of knowledge. It is stored as a knowledge base so that it can be referred to in the future.

What is Knowledge management system?

A knowledge management system is an IT system or tool that stores and retrieves knowledge to improve understanding, collaboration, and process alignment. It helps in organizing all the organizational information and knowledge in the form of guided workflows, FAQs, articles, and more and makes it easily accessible for both internal and external customers.