Six Best Collaboration Tools for Teams to Use in 2022

Six Best Collaboration Tools for Teams to Use in 2022

Collaboration is an act of co-working to obtain a certain result or outcome. It can be anything from baking your favorite pie to a new product launch. As easy as it may sound, Collaboration has been not that easy for individuals, teams, and businesses and it is nobodyโ€™s fault either.

The ever-changing digital landscape, umpteen social apps, devices & platforms have spoiled us for choice. The wild digital freedom can inhibit collaboration if not used wisely.

The ability to collaborate is important. Teams want to be able to contact one another to highlight and discuss the shared work thatโ€™s taking place within your product. Enabling the ability to add people to projects will help with this collaboration, as well as showing which users are working in which spaces and allowing users to comment and suggest.

Importance of Collaboration Tools:
1. Asana
2. Calendly
3. Confluence
4. InVision
5. Google Docs
6. Zoom

Importance of Collaboration Tools:

The need for a simplified and single collaboration platform is essential as it is a place where you can

  • Get all your team members together (no matter how dispersed they are)
  • Easily exchange and brainstorm ideas
  • Real-time review of progress
  • Ensure everyone understands the same thing. Understanding True Project Requirements!
  • Everyone does exactly what is required
83% of Professionals prefer taking the help of technology for better team collaboration
83% of Professionals prefer taking the help of technology for better team collaboration

Learn how your customers are using your product and establish what collaboration features will turn your product into a crucial part of a teamโ€™s shared work. So, let's see some of the best tools that are available to boost team collaboration:

1. Asana

Founded: 2008

Headquarters: San Francisco

Review: 4.2

Asana Home Page
Asana Home Page

Founded in 2008 by Facebook co-founder Dustin Moskovitz and former Google and Facebook engineer Justin Rosenstein, Asana is a highly intuitive project management SaaS that helps teams track and assign tasks, visualize timelines and report on productivity.

Evidence of Asanaโ€™s effectiveness can be found in its explosive growth. Calculated of January 2021, Asana had more than 1.5 million paid users, with a total user count of 30 million users. Asana has joined the list of unicorns with its most recent revenue calculated to be approximately $227 million as of 2021.

Best of all, the tool makes it easy to visualize the progress being made on a diverse array of projects and individual tasks across the organization.

2. Calendly

Founded: 2013

Headquarters: Atlanta

Review: 4

Calendly  Home Page
Calendly Home Page

One of the challenges of having offices and remote teams across the globe is scheduling convenient times for virtual meetings and chats. Calendly eliminates the back-and-forth often associated with scheduling.

With Calendly, each member of your team gets a dedicated URL for a calendar showing his or her availability and allowing other team members to request an appointment at a suitable time.

Team members can also share their availability with clients through Calendly, either through their URL or through embedding their calendar on a website. For Asana users, Zapier offers extensive integrations with Calendly, and Calendly also syncs with all of the popular calendar apps, eliminating both unnecessary data entry and the possibility of double-booking.


How To Tackle Virtual Team Management Challenges
Virtual teams have become an essential part of organizations. Here, we will discuss certain Virtual Team Management Challenges.

3. Confluence

Founded: 1991

Headquarters: Pittsburgh

Review: 4.5

Confluence Home Page
Confluence Home Page

Atlassianโ€™s Confluence offers much of the functionality of Asana (for project management) and Google Docs (collaboration on text documents), but it is most useful as a knowledge base. For example, Standard Operating Procedures (SOPs), employee reference forms, and client forms all live in Atlassian's Confluence.

Confluence also acts as an effective human resources portal. Employees can request time off, perform monthly self-evaluations and complete many other repeatable processes that an admin defines as being within the Confluence platform.

4. InVision

Founded: 2011

Headquarters: New York City

Review: 4.5

InVision Home Page
InVision Home Page

For digital entrepreneurs, user experience (UX) design is almost always of vital concern. But design is notoriously difficult to talk about, particularly if you have multiple stakeholders involved in giving feedback - and theyโ€™re not in the same room.

InVision is a SaaS app used by companies such as Amazon, Airbnb, and Netflix to build interactive and responsive prototypes without writing a single line of code. InVisionโ€™s tools are designed to be intuitive even for users without a design background.

Users can mark up design drafts within the InVision app or utilize its integrations with Slack and other messaging tools, to easily share feedback directly onto the design draft itself, making it much easier to associate comments with specific UX elements. As Aarron Walter, director of UX at MailChimp, says in InVisionโ€™s intro clip, when it comes to UX design, โ€œInVision is a faster way to certainty.โ€

5. Google Docs

Founded: 2005

Headquarters: California

Review: 4.5

Google Docs Home Page
Google Docs Home Page

From its humble beginnings, Google Docs has evolved into a full-fledged word processor worthy of favorable comparison with Microsoft Word - long the industry standard for content creators.

One of the primary strengths of Docs is just how much it facilitates collaboration. The father of Google Docs, Sam Schillace, identified collaboration as โ€œthe crown jewel of hard problems.โ€ This is particularly true when multiple people need to work together on a document.

Traditionally, the collaboration required sending a Word document back and forth via email to multiple recipients. Keeping track of which document was the most current, and combining comments and revisions from various contributors, could quickly turn into a torturous process.

Legacy tools such as SharePoint 2016 and Google Docs are proven to simplify this complex process for file sharing and document management. Recently Microsoft also launched it's SharePoint 2019 which has much more features compared to SharePoint 2016. Learn more about SharePoint 2019 vs 2016 comparison to get an overview of which one is best for you.

Docsโ€™ version history function eliminates the fear of saving changes. You can quickly and easily revert to any previous version of the document. Additionally, the โ€œcommentโ€ function in Google Docs makes it easy to communicate with colleagues directly within the document. Docs also integrate with Slack, so you can receive a notification in your Slack workspace any time a comment is made or resolved within the doc.

6. Zoom

Founded: 2011

Headquarters: California

Review: 5

Zoom Home Page
Zoom Home Page

Sometimes thereโ€™s just no substitute for meeting face to face, even if your team is distributed around the globe. Zoom is a first-in-class video conferencing SaaS app that makes it effortless to host meetings with your team, no matter where theyโ€™re located. It also makes in-person presentations location-independent, with its extensive webinar functionality.

Video conferencing can be invaluable for reinforcing company culture. Putting faces to names and being able to do this every week helps build relationships and encourage teamwork.

Microsoft Teams is one of the popular video conferencing tools among Skype for business users as Microsoft will be soon ending support for it. The best part about it is that people tend to love Microsoft Teams' pricing and features.

Conclusion

Successful collaboration is an absolute necessity for any business as it grows. Thankfully, the tools above make this goal more attainable than ever. Put them to work for your business today. Which one of the tools did you like the most? Please let us know in the comments section.

FAQs

Why use team collaboration tools?

There is several advantages attached to the use of team collaboration tools, some of them can be counted are transparency, effective communication, increased effectiveness of an employee, etc.

Which are some of the best team collaborative tools?

Some of the best collaborative tools are Google Docs, ProofHub, Skype, etc.

How can collaboration tools affect teamwork?

Collaborative tools create more space for the team members to get connected. Collaborative tools also allow the better workflow between different members of a team.

Which are some of the best online team collaboration tools for free?

Some of the most used free team collaboration tools are CloudApp, Zoom, Google Docs, etc.

Must have tools for startups - Recommended by StartupTalky

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