19 Best Project Management Tools For 2023

Niku Mandal Niku Mandal Saba Khan Saba Khan
Dec 24, 2022 41 min read
19 Best Project Management Tools For 2023

A project is any type of work that has to be done within a specified time. Project management is the process of planning, organizing, and controlling the resources and activities needed to complete a specific project within a given timeframe and budget. The goal of project management is to deliver a project on time, within budget, and to the required quality standards.

Project management is what the team needs to meet the project requirements, which includes applying knowledge, skills, tools, and techniques to project activities.

According to some sources, only 58% of organizations fully understand the value of project management. As per Wellingtone's survey, only 22% of organizations use project management software which is very low. According to some sources, 77% of high-performing projects use project management software and 66% of project managers are willing to use project management software more extensively if they get support from their organizations.

Project management tools are software applications or platforms that help project managers and teams plan, organize, and track their work. These tools can be used to manage various projects, from small personal projects to large, complex projects in organizations.

Features of Project Management Tools:
Things to consider when choosing a project management tool
Best Project Management Tools for Startups

  1. Kissflow Project
  2. Microsoft Project
  3. Zoho Projects
  4. ClickUp
  5. Scoro
  6. ProofHub
  7. Basecamp
  8. GanttPRO
  9. Redbooth
  10. nTask
  11. Celoxis
  12. Cage
  13. Asana
  14. Wrike
  15. Trello
  16. MeisterTask
  17. Teamwork
  18. Airtable
  19. Paymo

Features of Project Management Tools:

Some common features of project management tools include:

  1. Task and project tracking: Project management tools allow teams to create and track tasks and milestones, assign deadlines and resources, and monitor progress.
  2. Collaboration: Many project management tools have features that allow teams to communicate and collaborate in real-time, such as chat, file sharing, and task assignment.
  3. Resource management: Some project management tools have features that help teams plan and allocate resources, such as budgeting, time tracking, and resource scheduling.
  4. Reporting and analysis: Many project management tools have built-in reporting and analysis capabilities, allowing teams to track key performance indicators (KPIs) and make data-driven decisions.

Things to consider when choosing a project management tool

The right project management software can be a powerful asset for any project team. It brings focus to project goals, increases collaboration and communication, and helps teams stay organized, saving time and money. With so many options available to project teams today, it can be difficult to choose the best project management software. Therefore, you should consider these factors before finalizing a project management tool:

  • Easy to use is an important factor for selection because all your team members should be well equipped with the PMS to make the processes simpler.
  • You must consider the size of your team as it will help you in selecting the appropriate plan.
  • Make sure the PMS has sufficient file storage capacity.
  • Security is crucial so that your data and ultimately your project is in safe hands.
  • Clear dashboard view.
  • Project management tools should have accounting tools.
  • Ability to share files externally.
  • Customization abilities should be verified so you can make minor changes and present the same information to your stakeholders.
  • Integration with other apps.
  • Scheduling ability is crucial so that your projects can be managed efficiently with the help of Gantt charts.
  • Task management efficiency.
  • Real-time reporting helps in saving time and collecting information from all the places and generating reports that reflect the live data.

Best Project Management Tools for Startups

There are many different project management tools available for startups, ranging from simple task management tools to more comprehensive project management platforms. The right tool for your team will depend on the size and complexity of your projects, as well as your team's specific needs and preferences. So, here we've listed the best project management software tools:

Kissflow Project

Rating 4.3/5
Free Trial 15-day Free Trial Available
Kissflow project management platform

Kissflow is a cutting-edge project management platform designed to streamline an organization's operational processes. It offers streamlined automation, simple and user-friendly operations, advanced analytics, and global scalability. With Kissflow, companies have the ability to manage and collaborate on departmental projects easily in real-time. This includes assigning tasks, setting goals, tracking progress and completion of tasks, newsletters or company announcements, tracking project budgets much more. Kissflow also comes with a visual workflow designer for organizing tasks into automated workflows optimized for efficiency. Furthermore, all activity is monitored and accounted for in the built-in audit trail feature that is available on all modules, making changes in process models easier than ever. Overall, Kissflow provides companies with the tools they need to ensure successful operations while harnessing their data within a single system!

Features of Kissflow

  • The kissflow project management tool features an array of features designed to make multi-team collaboration quick and effortless.
  • This feature seamlessly integrates with other important business tools such as Slack, G Suite, Microsoft Office, Outlook, and more.
  • It enables efficient task management, project tracking, team communication, and real-time monitoring of key performance metrics.
  • Users have the ability to create custom workflows and set milestones for projects with ease.
  • Users are able to assign tasks to specific members in order to ensure that deadlines are met.
  • Kissflow project management tool is arguably one of the most comprehensive project management systems on the market today and an invaluable asset for any organization attempting a major project or wanting to increase their productivity.

Pros

  • It is extremely versatile, able to handle any size of project, and can be used in any industry or sector.
  • The simple drag-and-drop interface makes it easy to build and customize different elements of the project quickly, ensuring users can start as soon as they sign up.
  • The multiple views allow users to keep track of tasks and various stages of a project right from the same dashboard, so there’s no need to switch back and forth between different screens for information.
  • Kissflow is quite affordable compared to other popular project management applications on the market with unlimited plans starting at just $19/month.

Cons

  • Setting up projects can take a long time, as the user must connect TouchPoint systems manually in order to implement the tasks they need.
  • The interface may seem somewhat complex for someone who does not have extensive technical knowledge or background in project management tools.
  • Users might feel difficulty in exporting reports to personal email.
  • Delayed response to technical issues and inaccessibility to older POs for investigation.

Pricing Packages of Kissflow:

Kissflow has three plans Small Business plan for Smaller teams, a Corporate plan for Growing companies, and Enterprise Plan for large organizations. Pricing details of each package are given below:

Small Business $18 per month, 20 users minimum/billed annually
Corporate $20 per month, 100 users minimum/ billed annually
Enterprise Custom plan

Microsoft Project

Rating 4.0/5
Free Trial 30-days Free Trial Available
Microsoft Project - Easy-to-use PMS Tool

Microsoft Project is a powerful yet easy-to-use PMS tool designed to help businesses and individuals track their projects and gain insight into their progress. It is the go-to program for creating detailed task lists, scheduling tasks for completion, tracking resource availability and utilization, assigning budgeting to tasks, and you can even see how much longer your project will take if something changes! Microsoft Project provides an array of features that make it one of the leading project management platforms. You can define milestones and goals, as well as monitor individual tasks. Instantly view reports like critical path analysis to keep you informed about task duration and have a visual representation of the entire project timeline. With all this user-friendly yet detailed data at your fingertips, you'll never worry about missing any important details like budget or due dates when managing your projects!

Features of Microsoft Project

  • It features robust task and resource tracking, with features such as grouping tasks and overviews of resources used in task assignments.
  • It also features a Gantt chart view for visualizing project timelines and dependencies, as well as features for budgeting, forecasting, and cost analysis.
  • With Microsoft Project's features, organizations can have better visibility into their project status and make timely adjustments according to cost or timeline pressures.

Pros

  • It is one of the most preferred project management software; as it has a flexible and easy-to-use interface, giving you increased control over the organization of your projects.
  • Not only does Microsoft Project help track task progress and costs, but it also enables users to automate processes and add reminders and alerts for important tasks.
  • The software offers numerous collaborative features that allow teams to work together effectively with the ability to assign tasks, share documents, and comment on plans -all in real-time.

Cons

  • It can be overwhelming for people who are new to project management software. It has a lot of features and functions that could take a considerable amount of time to learn.
  • If you aren't familiar with the terms used in project software, you'll need to do some extra research as well.
  • It doesn't have very good reporting options, so creating detailed reports is difficult if you're using their platform.
  • Microsoft Project isn't compatible with many other platforms and its integration with third-party software might not work as expected.

Pricing Packages of Microsoft Project:

Microsoft Project has divided its pricing plans into two categories i.e. Cloud Based Solutions and On-Premise Solutions. Plans and pricing details for each category are given below:

Cloud-Based Solutions:

Project Plan 1 $10.00 user/month
Project Plan 3 $30.00 user/month
Project Plan 5 $55.00 user/month

On-Premise Solutions:

Project Standard 2021 $679.99
Project Professional 2021 $1,129.99
Project Server Custom Plan

Zoho Projects

Rating 4.3/5
Free Trial 10-days Free Trial Available
Zoho Projects - Best project management tool

Zoho is the most popular brand to provide different kinds of tools for startups. Their Zoho Projects stands out as one of the best and simplest project management tools. It helps you plan your projects, track work efficiently, and collaborate with your team, wherever they are. It can be very helpful for streamlining upcoming work with just a few clicks. The best part of Zoho Projects is that it can be integrated with Zoho CRM and another tool to manage all the aspects of the agency in one system.

Features of Zoho Projects

  • With its range of powerful, customizable tools, it is easy to create websites, store files securely, automate processes, and collaborate with colleagues.
  • Features such as Message Boards allow users to engage in discussions across multiple channels.
  • To keep users productive even when they are not in the office, Zoho also provides an intuitive mobile app that allows users to perform a variety of tasks on the go.
  • Zoho offers a Price Calculator feature that helps customers easily calculate pricing plans scaled to their needs.
  • Customers have access to customer support services for any issues or concerns that might arise during their usage.
  • Beyond these features though, more than 80 intuitively designed third-party apps integrate seamlessly with Zoho's infrastructure so that all your digital needs can always be met.

Pros

  • One of the greatest pros of the Zoho App is its versatility. It can work on just about any platform and device, meaning that you can easily access all of your important data and documents anytime, anywhere.
  • Zoho develops with the user in mind; their customer support is available 24/7 offering helpful how-tos, tutorials, and advice tailored to each customer's needs. This means that you never need to feel alone during setup or troubleshooting.
  • The app offers multiple data backups so that you always have a secure local or remote repository for your important files. This makes sure that all of your sensitive information remains safe and never loses integrity along the way.

Cons

  • The most glaring is the limited access to integration with other third-party apps, meaning users cannot truly customize their experience in the way they may desire.
  • It generally requires users to make a choice between using Zoho or other apps instead of being able to use them together as needed.
  • Bugs and glitches within the system occur on a relatively frequent basis which has been known to slow down some functions and services from time to time.

Pricing Packages of Zoho Projects:

Zoho Projects has three plans Free, Premium, and Enterprise which are extremely affordable. Pricing details of each package are given below:

Free INR 0, Up to 3 users
Premium INR 280, Up to 50 users/billed annually
Enterprise INR 630, Unlimited Users users/billed annually

Start Using Zoho Now

ClickUp

Rating 4.7/5
Free Trial Free Forever
ClickUp - project management tool dashboard

ClickUp is a project management platform that aims to help teams organize and manage their work more effectively. It is one of the best project management tools used by a lot of companies and startups. It provides a range of features to help teams plan, track, and collaborate on projects, including task management, project planning and scheduling, real-time communication, and document sharing which makes it a must-have project management tool for teams.

Intro to ClickUp - Project Management Tool

Features of Clickup

  • With Clickup PMS you can easily create and update tasks.
  • You can assign or reassign tasks, set due dates and tags, prioritize tasks with checklists, organize projects with boards and lists, and track progress with dashboards.
  • You can easily log time directly from the task lists, generate automated reports to track the performance of your team, add comments or documents to tasks, delegate responsibility for every task, and much more.

Pros

  • It offers strong collaboration features to improve teamwork, and track tasks and other work processes in the most efficient way.
  • It automates reminders, creates milestones, and allows users to assign tasks accordingly.
  • The user-friendly interface of Clickup makes it simple for all teammates to stay on top of their projects as well as any tasks that may have been assigned to them.
  • This powerful tool gives users access to a broad range of templates so they can customize their project workflows according to their preferences or accomplishment.

Cons

  • The Cons of ClickUp include its steep learning curve, due to its many features and options.
  • With a large number of features available, it can be difficult to navigate and use the functionalities on offer.
  • Users have also voiced frustrations over a lack of customization capability on some plans, making it difficult to tailor to specific user needs.
  • ClickUp struggles with integration issues with other apps and services, which limits its overall effectiveness for those who require greater integration capabilities.

Pricing Packages of ClickUp:

ClickUp has a Free plan which is limited up to 100MB storage. Paid plans include Unlimited - best for small teams, Business - best for mid-sized teams, Business Plus - best for multiple teams, and Enterprise - best for many large teams.  Pricing details of each package are given below:

Free Free Forever
Unlimited $5, billed annually
Business $12, billed annually
Business Plus $19, billed annually
Enterprise Custom Plans

Start Using ClickUp Now

Scoro

Rating 4.5/5
Free Trial 14 days free trial
Scoro - project management tool

Scoro is a project management and productivity software that helps businesses streamline their work processes, track time and expenses, and manage projects and tasks. It also has a time management tool that includes team calendars, shared tasks, timesheets, automated time tracking, and plans and optimizes the team's time usage for projects. Its other features include projects with sub-tasks and deadlines, detailed reports of progress and finances, real-time KPI dashboard. The tool is designed to help businesses improve their efficiency and productivity, enabling them to complete tasks and projects more quickly and effectively.

Features of Scoro

  • Scoro is a revolutionary project management and works automation platform that helps you bring structure and order to your processes.
  • It seamlessly integrates all of your business needs, from lead management and billing to CRM and reporting, into one powerful system.
  • Its key features include task automation, real-time reporting, full team visibility, online file storage, custom branding settings, and more.
  • With its intuitive design, you can maximize efficiency while tracking budges and time limits with ease.
  • Whether you're an enterprise or a small business owner seeking an easier way to manage projects, Scoro is the perfect choice for streamlining business processes.

Pros

  • One of the top Pros of Scoro is its flexibility. This project management software is designed to accommodate businesses in a wide range of industries, ensuring that each customer can get maximum value and benefit out of their purchase.
  • Users can customize their workflow with the numerous features available in Scoro, doing away with the hassle of implementing complicated solutions.
  • With advanced task management, timesheets and reporting features included out-of-the-box, you won't need a complex setup process either.
  • Overall, Scoro offers an unbeatable smooth user experience tailored specifically to your business needs and operations.

Cons

  • Scoro can range from downtime outages to user errors.
  • Some users may find the interface complicated and hard to navigate, making finding information and completing tasks difficult.
  • Freelancers, who often require lightweight solutions for their business, may find that Scoro has a higher price tag than other programs with features of equal quality.
  • There are also some detractors who point to an outdated design as a deal breaker when it comes to using the program effectively.

Pricing Packages of Scoro:

Scoro has four pricing plans, Essential at $26 per user/month, Standard at $37 per user/month, Pro at $63 per user/month, and Ultimate has a custom pricing model. All of these plans come with a free trial period.  Pricing details of each package are given below:

Essential $26 per user/month, billed annually
Standard $37 per user/month, billed annually
Pro $63 per user/month, billed annually
Ultimate Custom Plans

ProofHub

Rating 4.5/5
Free Trial 14 days free trial
ProofHub - project management system

ProofHub is a versatile project management system used by leading organizations like NASA, Disney, Taco Bell, and many more popular firms. ProofHub has all the features your team can collaborate, plan and organize to deliver a project on time. The features include assigned user roles, online team discussions and chats, task delegating, and assignments. ProofHub has all the right tools under one roof that your team need to work together in the easiest, fastest and smartest way to complete a project.

Features of ProofHub

  • Proofhub is an efficient, user-friendly program that features such as automated workflow management, document collaboration features, tasks and reminders organization, time tracking features, and a client portal.
  • With Proofhub you can manage several projects as well as collaborate with remote teams.
  • This feature-rich program comes with a great user interface which makes it appealing to all users.
  • You also have the ability to designate permission settings for other team members so everyone can access the information they need quickly and easily.
  • By adding checklists and custom statuses within tasks, you can be sure that everyone is on the same page when it comes to updates on each project.
  • As you can see all these features help make Proofhub an invaluable organizational tool for any business organization.

Pros

  • The Pros of Proofhub are plentiful. It's a one-stop shop for project management and collaboration, eliminating the need to juggle several different applications or software programs.
  • With it, you can assign tasks, give deadlines, monitor progress, comment on projects, and more - all in one place.
  • Using the tools within Proofhub lets you customize them to fit your specific process.
  • Its intuitive interface is designed to make it easy to use by even those without deep project management skills. This makes it great for managers and teams alike who want an efficient way to collaborate together.

Cons

  • One of the cons of using Proofhub is that there is a limited set of features.
  • It does offer project management, task tracking, and time tracking, but additional features such as a team chat or calendar are not included, which can be important for those needing to track more than basic information.
  • There have been reports that the customer support team is slow to respond when customers have questions or issues they need resolving. This can lead to prolonged delays in productivity and lead frustrations among users.
  • It comes with a costly monthly subscription fee compared overall with other project management options on the market today.

Pricing Packages of ProofHub:

ProofHub has two pricing plans, Essential at $45 per month and Ultimate Control at $89 per month. The Essential plan is limited up to 40 projects whereas Ultimate Control offers ultimate projects. ProofHub offers flat pricing. No per-user fee in both of its packages. ProofHub has made task management less stressful for teams. It is also available for Android and iOS users. Pricing details of each package are given below:

Essential $45 per month, billed annually
Unlimited Control $89 per month, billed annually

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Basecamp

Rating 4.1/5
Free Trial 30 Days free trial
Basecamp project management system

Basecamp is a web-based project management and collaboration tool, preferred by thousands of project management teams because of its modern social-media-like interface. Basecamp has all the tools that a team needs to boost productivity at work. It provides a variety of tools and features to help teams plan, track, and collaborate on projects, including to-do lists, file storage, message boards, and scheduling tools. Basecamp is designed to be simple and easy to use, with a focus on keeping teams organized and on track.

How Basecamp Works - A Quick Overview

Features of Basecamp

  • Basecamp is a great tool for project management and collaboration.
  • It features a versatile platform, allowing users to keep track of tasks, messages, and timelines with ease.
  • Basecamp also features tools such as To-Do Lists, Scheduling Tools, Team Collaboration Tools, and File Sharing capabilities.
  • It also provides users with secure storage for their data to ensure the contents remain safe from unauthorized access.
  • It makes team collaboration easier and more efficient which cuts down cost-wise without having to exchange documents through emails or in person.

Pros

  • Basecamp is a project management system that has pros that make it a great, efficient way to get things done.
  • It is simple and intuitive to use, even for those with no prior knowledge of project management systems.
  • All tasks are assigned to team members, so everyone can clearly see what needs to be done and by when.
  • Communication among teams is facilitated in an easy-to-manage manner and there is an organized layout of all pertinent data.
  • Basecamp works across devices and operating systems, and teams are able to collaborate anytime from anywhere.

Cons

  • The most common cons of using Basecamp are the cost associated with it, lack of customization, and complexity compared to other systems.
  • Most businesses must pay a subscription fee to use Basecamp; the cost is based on the number of users and groups you need.
  • Compared to other systems, customization is limited and certain features cannot be adjusted for certain user groups or projects.
  • Some may find working with Basecamp complex due to its range of tools and applications created to improve efficiency in teams, this can make it difficult to train newcomers who may be unfamiliar with specific formats within Basecamp.

Pricing Packages of Basecamp:

Basecamp has 1 pricing plan that costs $11/month/user(unlimited clients, contractors, or guests). A free trial of Basecamp is also available.

Plan $11/month/user

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GanttPRO

Rating 4.8/5
Free Trial 14 Days free trial
GanttPRO PMS

GanttPRO is one of the best project management software that allows teams to plan, schedule, and track projects using Gantt charts. It has been appreciated by 500K+ project managers all across the globe. GanttPRO allows users to create and edit Gantt charts, assign tasks to team members, and track the progress of projects. It is a useful PMS tool for saving time, rise teamwork efficiency, less missed deadlines, and also saving expenses on project management. The best features of the GanttPRO include keeping all resources engaged and balanced, keeping all the comments, attachments, and notifications, and also offering project templates for an easy start.

Features of Ganttpro

  • Ganttpro PMS offers features to help project managers and teams immensely. With Ganttpro, you can map out projects from start to finish with a visually appealing Gantt chart that shows each task and its place in the overall timeline.
  • It's incredibly easy to add tasks, create dependencies between them, or adjust the duration of any task.
  • Ganttpro also features resource management capabilities for accurate tracking of people assigned to tasks and an impressive array of customizable export options for collaboration purposes.
  • By using these features, project leads can save time managing their team and maximize efficiency in executing the project.

Pros

  • Ganttpro is a powerful and comprehensive project management tool that enables users to track project progress, assign tasks, delegate resources, and more.
  • Its pros include an easy-to-use drag-and-drop interface which helps streamline project timelines.
  • The project reporting tool is highly customizable and allows users to see the bigger picture; group collaboration with real-time updates across all team members; and detailed analytical insights based on project data.
  • With Ganttpro, teams can complete projects in a streamlined manner while taking advantage of the robust set of features and capabilities.

Cons

  • One of the cons of Ganttpro is that it can often be buggy. Many users have reported issues such as conflict management, difficulty canceling tasks, and missing files when attempting to save changes.
  • This can lead to unnecessary time spent attempting to troubleshoot, as well as frustration and lost data.
  • Ganttpro charges a significant monthly fee for access to certain features that other project management systems offer at no cost.
  • While Ganttpro is user-friendly in some ways, it can also be difficult for users to customize the style and presentation of their projects, which may be important for those who work in specific fields.

Pricing Packages of GnattPRO:

GnattPRO has four pricing packages Basic, Pro, Business, and Enterprise. The basic plan is for small teams looking for basic project management features. The Pro plan is for teams who are looking to streamline their teamwork and automate the project planning process. The business plan is for companies who are working on comprehensive projects and need to optimize resource workloads. The Enterprise plan is for organizations that are looking for advanced security, control, and support options. Pricing details of each package are given below:    

Basic $7.99 per user per month, when billed annually
Pro $12.99 per user per month, when billed annually
Business $19.99 per user per month, when billed annually
Enterprise Custom Plans

Start Using GanttPRO Now

Redbooth

Rating 4.4/5
Free Trial 14 Days free trial
Redbooth Project Management Tool

Redbooth is an easy-to-use project management software that allows managing projects the way one wants including kanban boards or lists to organize tasks and time tracking to see how the time spends. Redbooth also has a library of project templates to start the projects out with a click. The features include project and task planning, share virtual team workplaces, and HD video conferencing for collaboration. Redbooth is also available for iOS and Android users. In addition, it offers detailed productivity reports, direct messaging, visual project timelines, and business chats to keep all the work on schedule.

Features of Redbooth

  • Redbooth is an online collaboration platform designed to help teams work better together and get more done.
  • It features a powerful task management system for creating tasks and organizing them into projects.
  • Task creation features include the ability to assign specific tasks to team members, attach files from Dropbox or other shared folders, and categorize tasks within projects.
  • It sets due dates with notifications and reminders, assigns workflow rules based on features, labels, or assignees, tracks time against project tasks, and much more.
  • Redbooth also features great communication tools with options such as real-time messaging between team members in individual rooms or open chats with all project members at once.
  • With Redbooth integrations available like Zapier, IFTTT, and Bitium users can further increase the efficiency of their projects by automating processes across multiple services.

Pros

  • Redbooth is an online collaboration platform that is incredibly helpful for team projects.
  • Its pros include improved communication and task visibility, as users can keep track of tasks and conversations with ease.
  • Through its intuitive interface, users can easily communicate tasks to each other and set due dates for completion.
  • Files related to the project can be stored in one place.
  • Redbooth helps with keeping teams coordinated and on the same page through its simple interface and clear organization of tasks for everyone on the project.

Cons

  • For one, the user interface tends to be clunkier than similar project management systems.
  • Some basic features like task delegation and file sharing require more than just a free membership plan; in order to access these features, you must upgrade to a premium package.
  • The usage of SMS notifications requires another add-on purchase despite being a common feature offered by many competing products.

Pricing Packages of Redbooth:

Redbooth has three pricing plans which are Pro at $9 per month and Business at $15 per month per user when billed annually. The Enterprise plan offers custom pricing.

Pro $9 per month, billed annually
Business $15 per month, billed annually
Enterprise Custom Plans

nTask

Rating 4.4/5
Free Trial 7 Days free trial
nTask - project management software

nTask is a popular project management software that is specially designed for smart teams. It is an online collaboration platform and has all the tools a team needs to complete a specific project. nTask is one of the best project management tools as it has many features which include tasks and project management, time tracking, and more. nTask can also be used as an online meeting software for productive team meetings.

Features of nTask

  • nTask is a great project management tool that features loads of features to help you work smarter.
  • It includes features such as an activity log with a time tracker to monitor your progress, multilingual support, and task categories to categorize tasks and easily keep track of them.
  • nTask PMS also features collaboration features so you can share files, assign tasks right from the app, sync other task-related applications, and see changes or updates in real time.
  • It has powerful customizable reports with crucial data on a project timeline, cost, resource availability and utilization, and much more. With nTask's features, you have complete control over your projects without any hiccups!

Pros

  • nTask provides a comprehensive suite of features that make project management and different task tracking more efficient than ever before.
  • Through the ability to organize tasks, assign them to members, set deadlines, and track progress within a single platform, teams are able to move projects along quickly and collaboratively.
  • The user experience is smooth, intuitive, and responsive — with an advanced design and automated processes, it allows users to quickly get up to speed on the platform.
  • The central dashboard also serves as an invaluable hub for team collaboration; through powerful communication tools like real-time chat and comment threads, nTask enables teams to stay connected anywhere at any time.
  • All in all, nTask deserves due credit for making complex project management easier with its cleaner UX and powerful integrations!

Cons

  • One of the cons of nTask is that it is only available with a paid plan. While there is a free trial to get started, the full features and support are only accessible through a subscription model.
  • Even though nTask has many helpful features for collaboration, it may be too complex for small teams to use effectively. This can create more confusion than clarity, causing users to struggle in understanding how the platform works and how to use all its features successfully.
  • Some of the templates available can be overwhelming or hard to modify which can set back productivity levels.

Pricing Packages of nTask:

nTask offers one of the most affordable pricing plans in the industry. It has three pricing plans, a Premium plan for startups who just getting started with project management, a Business plan for teams who are looking to create projects and plans with confidence, and a third plan Enterprise for teams who are looking for customizations, enterprise-grade security, and advanced features. Pricing details of each plan are given below:

Premium $3 per month, billed yearly
Business $8 per month, billed yearly
Enterprise Custom Plans

Try nTask Now


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Celoxis

Rating 4.3/5
Free Trial 30 Days free trial
Celoxis - project management tool

Celoxis is an award-winning all-in-one project management tool that combines classic project management methodologies with modern agile approaches and workflow automation. Many organizations use Celoxis to plan and track their projects. It is also used for resource management, project accounting, and portfolio management. The features include all-in-one management tools, easy collaborations, easy customization, an advanced reporting engine, and more. Celoxis easily allocates resources to tasks based on availability, demand, and skills. It is known for its flexibility and customization options, allowing users to tailor the software to their specific needs and workflows.

Getting started with Celoxis

Features of Celoxis

  • Celoxis PMS features a comprehensive suite of project management features for businesses of any size.
  • Its features allow businesses to manage activities such as resource allocation, project scheduling, budgeting, reporting, collaboration, and more.
  • By having features tailored to each organization's specific needs, Celoxis helps teams effectively plan projects from start to finish.
  • With features like dashboards and activity feeds, Celoxis provides real-time visibility into every aspect of project progress and provides useful insight into different parts of both a single project and multiple projects.
  • Its cloud deployment option allows users to access their projects from any device with internet access.
  • By featuring in-app analytics and custom reports, Celoxis helps organizations get the most out of their data. With these features and many others offered by Celoxis, businesses are able to make informed decisions quickly and improve their project performance overall.

Pros

  • Celoxis is best for running a successful business. The user experience and features offered by Celoxis are designed to make project management efforts smooth and efficient.
  • From task and resource tracking to risk management, setting up safety buffers, budget monitoring, and granular reporting, everything that is expected from a top-notch PM tool is available and accessible with Celoxis.
  • It can be installed on-premise or accessed remotely via the cloud, whichever suits your business model better.
  • Automation capabilities also help in eliminating mundane tasks and improving time to completion schedules. With such powerful pros and benefits, Celoxis makes sure businesses stay completely in control of their projects from start to finish.

Cons

  • One issue is the cost of the software – while Celoxis may initially appear to be an affordable option for any organization, its pricing structure could end up being more than expected due to the add-ons needed for a high-performing product.
  • It requires extensive training for users, making it less user-friendly compared to other solutions on the market.
  • Some users have also reported occasionally slow support from the company which can delay resolutions when encountering problems.

Pricing Packages of Celoxis:

Celoxis offers two pricing packages i.e. Cloud and On-Premise. The pricing is $22.50 per month for Cloud and on-premise is a custom plan. You will get the best-unmatched features, at a fraction of the cost.

Cloud $22.50 per month, billed yearly
On-Premise Custom Plans

Cage

Rating 3.5/5
Free Trial Free Forever
Cage - project management tool

Cage is a project management tool that is all about improving the way creative teams collaborate and work. It helps the team to manage the project and have active discussions. The top features include managing and creating projects, making notes and comments under tasks, keeping track of all revisions, getting approval from clients, having video conversations, and also having password protection for the projects. It also helps in saving time, facilitating design feedback, managing deliverables, organizing projects, and also track the progress of the work to check what's going on.

Features of Cage

  • Cage is a powerful tool that offers features to help developers quickly build and deploy applications.
  • It features a runtime environment with the ability to detect and correct misconfigurations, memory leaks, misuse of system resources, potential attacks, and other coding errors.
  • The tool also features an intelligent editor that can detect coding errors before they become a problem in production.
  • Cage app features an integrated web console that provides administrative features and analytics that are easy to use and understand.
  • The tool also features a robust API which allows developers to easily integrate it into their existing development pipelines.

Pros

  • The pros of using Cage tools are wide-reaching. An important advantage is that it greatly simplifies the development process for complex software systems and applications.
  • Cage tool offers unprecedented levels of detail and insight into the architecture, structure, and functionality of your project.
  • It supports a wide variety of programming languages, operating systems, frameworks, databases, web servers, and environments so that any type of application can be effectively deployed.
  • Cage tool allows developers to work collaboratively in building projects so teams can quickly divide tasks efficiently and make well-informed decisions.
  • In the long run, this time-saving aspect can noticeably reduce a project’s timeline while allowing more flexibility in how you create your code base.

Cons

  • The cons of using the Cage tool include its complexity and cost.
  • As a complex software solution, it takes a significant amount of time to master its various features, making it challenging for beginners to use.
  • It is also an expensive tool, with licenses ranging from thousands to millions depending on the number of users and size of the company.
  • Many businesses find that the maintenance costs for frequent updates or renewals can become an issue and affect their bottom line.

Pricing Packages of Cage:

Cage combines project management and efficient collaboration. It offers one Free plan, perfect for anyone just wanting to try Cage, and two paid plans one of which is the Standard plan, perfect for freelancers and small teams, and the Professional plan, ideal for teams or agencies looking to consolidate their media collaboration and project management in one place.

Free For 1 User
Standard $8 per user, per month
Professional $14 per user, per month

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Asana

Rating 4.3/5
Free Trial 30 Days Free Trial Available
Asana Project Management Software

Asana is an innovative tool for project management and task tracking. It is one of the most popular web-based applications available today. Asana’s key features include collaboration among team members, time and productivity tracking, email integration, cost management, and task assignment capabilities. With Asana, managers can easily assign tasks to their respective teams as well as receive updates on progress made. In addition, they can also set deadlines and set priority levels for individual projects or tasks. This user-friendly platform ensures that everyone is accountable and on track with their tasks while enabling collaboration between team members. Asana offers a great way to stay organized and take control of projects in a structured manner - making it an ideal tool for both businesses and teams alike!

Features of Asana

  • Asana features offer unlimited potential for collaboration. With features such as project plans, tasks, notifications, comments, and conversations – Asana provides individuals and teams with all the tools they need to plan and manage projects of any complexity or scale.
  • Asana’s flexibility also makes it a great resource for tracking all kinds of critical day-to-day operations as well.
  • Team members can attach files, integrate with other popular apps, create custom workflows, collaborate in real-time, and view their work in a visually appealing layout.

Pros

  • Asana allows teams to set dependencies and deadlines, enabling project progress tracking to be easier than ever.
  • It also boasts a wide array of collaboration tools, such as discussion threads and group calendars, which make it simple for teams to work closely together across long distances.
  • Asana offers an integrated analytics suite that can help leaders gain insight into and understand team performance metrics.
  • With its clear overview of team progress and assignments, along with versatile options for collaboration, Asana is an unbeatable tool for streamlining project management operations.

Cons

  • For starters, the free version only allows for a limited number of users per team, making grown or larger businesses potentially unable to use their free services.
  • Asana can potentially become unorganized if large teams are using it due to the lack of file hierarchies and integrations with other tools.
  • Those users who don't like the idea of having a set-up overseen by a manager or supervisor may feel stifled by Asana's status-based restrictions which limit certain actions unless one is given special privileges by a higher user in the hierarchy.

Pricing Packages of Asana:

It offers one Basic Free plan, perfect for individuals or teams just getting started with project management, and two paid plans one of which is the Premium plan, perfect for teams that need to create project plans with confidence, and the Business plan, ideal for teams and companies that need to manage work across initiatives.

Basic US$0, Free Forever
Premium US$10.99 Per user, per month, billed annually
Business US$24.99 Per user, per month, billed annually

Try Asana For FREEE

Wrike

Rating 4.2/5
Free Trial 15 Days Free Trial Available
Wrike - Best Project Management Software

Wrike is an online collaboration and project management software. It makes it easy to organize and manage tasks and projects, with its powerful dashboard that enables users to view assigned responsibilities, access project timelines, log comments and reviews, and submit progress reports. It also helps teams to collaborate better with powerful communication tools such as private/public chat threads, group video/voice calls, live document editing, and more. Wrike is perfect for teams of any size that value efficient communication and task delegation for the on-time completion of projects.

Features of Wrike

  • Wrike is a popular project management software, and it offers features that help make project coordination simpler.
  • With Wrike's task assignments, users can keep tabs on who’s been assigned what tasks.
  • Users can also share files amongst team members and view documents collaboratively.
  • Integrating with third-party applications such as Dropbox and Google Drive makes it easy to monitor progress across a variety of platforms and stay up to date on deliverables.
  • The app also features automated workflows for the automation of repetitive but necessary tasks, making processes more efficient for teams.
  • This suite of features makes Wrike an invaluable tool for project management teams, helping to streamline communication and prioritization procedures so projects are completed faster and with fewer errors.
Wrike Demo | Online Project Management Software

Pros

  • With Wrike, it's easy to create and manage tasks, assign them to the right people, set due dates to ensure timely completion, and track the progress of each task with ease.
  • You can create working calendars with tasks automatically appearing in each team member’s private calendar in real-time making it simple for teams to stay on top of their projects together.
  • As an added bonus, users get instant feedback from colleagues thanks to integrated commenting tools which help keep everyone on the same page as well as streamlines communication between team members.

Cons

  • One of the cons of using Wrike is its steep learning curve.
  • Wrike does offer several tutorials explaining its various features, but understanding how to use them all effectively can be difficult for those without previous experience with project management software.
  • People who switch to Wrike after using other software may feel overwhelmed by the unique approaches and conventions that Wrike employs.
  • These initial difficulties can make it difficult to acquaint oneself with the features of Wrike quickly and easily, making it a challenging tool to introduce into an organization.

Pricing Packages of Wrike:

It offers a Free plan, best for teams getting started, and four paid plans i.e. a Team plan, best for growing teams, Business plan, best for all teams across an organization, an Enterprise plan, best for large teams, and the Pinnacle plan, ideal for teams with complex work needs. Pricing details of each plan are given below:

Free $0 user/ month
Team $9.80 user/ month
Business $24.80 user/ month
Enterprise Custom Plan
Pinnacle Custom Plan

Trello

Rating 4.4/5
Free Trial 14 Days Free Trial Available
Trello PMS

Trello is a fantastic PMS tool to help organize and manage projects of any type. It consists of boards, lists, and cards that allow you to create visuals around the progress of your project. At the top of each board is a description, allowing users to easily understand the scope and goal of that particular project. Underneath that description, there are lists, which can be titled whatever the user wishes - such as “To Do” or “In Progress”. Within each list, there are cards, which basically act as tasks for you or your team members to complete for that list. Each card contains various fields like description, due dates, labels, and comments to efficiently track any progress with each task. Trello allows you to collaborate easily with your team by assigning them cards directly or simply having them check in on their progress in one convenient location.

Features of Trello

  • It provides features such as boards and lists, cards with checklists and due dates, the addition of members and observers, file attachment capability, ability to add annotations to boards and cards, integration of other applications such as Slack or GitHub, and real-time notifications.
  • These features make it easy for teams to collaborate efficiently on tasks that need to get done on time.
  • With Trello, users can create project boards with features such as assigning members to tasks, setting timelines, and receiving progress emails.
  • Trello provides users with an effective platform for organizing their projects in order to reach their goals in a professional manner.

Pros

  • It is an incredibly robust and user-friendly project management application that can help you save time and stay organized.
  • Trello is particularly useful for coordinating tasks, tracking progress, and organizing resources across multiple projects at once.
  • For teams, it also offers collaboration features such as discussion boards, calendar views, and comment threads so everyone can stay up to date on the project at any given time.

Cons

  • It may be difficult to track changes and monitor who is doing what since all users have the same privileges on the system.
  • Trello can also be hard to use with larger teams since there is no easy way to group people into departments or teams.
  • Its free version lacks access to essential features such as unlimited boards, integration with Google Drive and Dropbox, and user customization options.
  • If tasks are not prioritized properly then the clutter of historical activities can impede the visibility of current tasks or important discussion points amongst team members.

Pricing Packages of Trello:

Trello offers a Free plan, best for individuals or teams looking to organize any project, and three paid plans i.e. a Standard plan, best for small teams that need to manage work and scale collaboration, a Premium plan, best for teams that need to track and visualize multiple projects, and the Enterprise plan, ideal for organizations that need to connect work across teams with more security and controls. Pricing details of each plan are given below:

Free $0
Standard $5 per month when billed annually/ $6 when billed monthly
Premium $10 per month when billed annually/ $12.50 when billed monthly
Enterprise $17.50 when billed annually for 50 users (Custom plan depending on no. of users)

MeisterTask

Rating 4.6/5
Free Trial 30 Days Free Trial Available
MeisterTask - web-based project management software

MeisterTask is a web-based project management software that enables teams to track and organize their tasks. The intuitive interface makes it easy to set up projects with customized categories and labels, while the drag-and-drop feature allows users to quickly assign tasks and deadlines on the main task board. With integrated calendar views and other collaboration tools, MeisterTask promotes an efficient workflow perfect for both individual freelancers and teams working together. Moreover, its robust integration with many popular applications lets users extend its features as much as needed. In short, MeisterTask stands out as one of the most flexible and capable project management solutions in today's market.

Features of Meistertask

  • Meistertask offers features that make it easier for businesses of all sizes to work collaboratively and efficiently.
  • One of the features it provides is real-time task tracking, which enables team members to keep tabs on progress and deadlines in one place, quickly and easily.
  • Project boards can be customized for each project or team, giving users even more insight into how their projects are progressing.
  • It also features drag-and-drop automation, allowing teams to assign tasks without any manual input from admins; this helps save time and ensures everyone is on the same page.
  • Meistertask's features take the hassle out of managing projects, so businesses can focus on what really matters: getting things done.

Pros

  • From assigning tasks to tracking progress with ease, Meistertask provides users the ability to easily prioritize the most important tasks and manage necessary actions in one collaborative workspace.
  • The visual task boards make it easy to see who is working on assigned tasks, along with the due dates for completion.
  • With reports that can track all activity done in Meistertask, users can stay up-to-date on the latest developments quickly and efficiently.
  • Utilizing drag-and-drop functionality makes it possible to quickly move tasks from one list/user to another, allowing teams of any size to organize tasks in an efficient manner.

Cons

  • It is a subscription-based service, which means you have to pay for it on an ongoing basis.
  • While MeisterTask offers a number of customization tools and integrations, they are limited compared to other task managers such as Asana or Trello.
  • MeisterTask's user interface can be counterintuitive at times, making tasks difficult to navigate and requiring additional time to acclimate yourself to the program itself.

Pricing Packages of MeisterTask:

MeisterTask offers a Basic Plan which is a free plan for a single user, and three paid plans i.e. a Pro plan for small teams, a Business plan best for large teams, and the Enterprise plan for large companies with specific requirements. Pricing details of each plan are given below:

Basic $0
Pro $4.19 per month
Business $10.39 per month
Enterprise Custom Plan

Teamwork

Rating 4.4/5
Free Trial 30 Days Free Trial Available (upto 5 users per plan)
Teamwork PMS Tool

Teamwork PMS software is an invaluable resource for organizations looking to achieve efficient and successful teamwork. It provides an innovative management tool that allows teams to collaborate, centralize data, assign tasks, prioritize goals, and track progress in real-time. By giving team members the ability to quickly access and update project progress on a platform, it makes it much easier for everyone to stay organized and on top of the workload without any manual overhead or added complexity. Additionally, with features like analytics monitoring and customized reporting insights added into the mix, users have at their disposal the ability to better understand the efficacy of their team’s efforts. Teamwork project management software is an invaluable resource that can help businesses maximize their productivity and keep groups from becoming disorganized.

Features of Teamwork

  • The TeamWork project management tool is incredibly powerful and allows teams to collaborate more effectively than ever before.
  • With features such as task tracking and assignment, budgeting and time tracking, team chat, and document management, this type of software allows teams to increase efficiency in all areas of their project.
  • It also features a visually engaging dashboard which allows you to easily check progress and assign tasks with ease.
  • One of the main features is the ability for multiple users to access the same documents at once, allowing for greater collaboration between members of a team.

Try TeamWork For FREE

Pros

  • It's a great management tool that provides clear communication, organization, and structure to teams of all sizes.
  • It helps to keep everyone on the same page with internal messaging and intuitive task lists.
  • You can easily assign tasks and track their progress with real-time updates from your team.
  • Its collaborative features such as document sharing for easy storing and editing mean that everyone stays in the loop.
  • These tools create an environment of accountability where everyone knows what needs to be done to fulfill objectives efficiently and effectively.

Cons

  • Without a reliable internet connection, teams are unable to communicate or use any of the features that the software offers.
  • Even if a team has a great idea for their project, without access to their files or communication channels, it can be difficult for them to move forward.
  • Relying on third-party software can leave teams vulnerable as data stored in the cloud could potentially be accessed by unauthorized individuals.
  • Due to different versions and coding languages used between various projects, some teamwork software management tools may not translate from one system to another, leaving teams with incompatible solutions that hamper their productivity.

Pricing Packages of TeamWork :

TeamWork offers a Free Forever Plan which is a free plan for Up to 5 users, and three paid plans i.e. a Deliver, Grow, and Scale plan. Pricing details of each plan are given below:

Free Forever $0, Up to 5 users
Deliver $9.99 per user per month billed annually, 3 users minimum
Grow $17.99 per user per month when billed annually, 5 users minimum
Scale Custom Plan

Airtable

Rating 4.6/5
Free Trial Free for forever
Airtable - new project management tool

Airtable is a relatively new project management tool for collaboration and organization. It's a cloud-based platform for entering and storing data, organizing information, automating workflows, and building apps. Airtable has become incredibly popular as people have realized its potential to automate processes and make them easier to manage. It also boasts an impressive array of customizable features that offer users the opportunity to tailor their experience to meet their particular needs - whether they're tracking large projects, small tasks, or anything in between. Airtable differs from other productivity tools since it works more like a spreadsheet but with the added benefit of being collaborative - allowing multiple users to easily access, view, and edit information from different computers. It serves as a powerful solution for those looking for an efficient way to manage workflows or keep track of information.

Features of Airtable

  • Airtable is a flexible and powerful tool for organizing data.
  • It features an intuitive and easy-to-use interface, enabling users to quickly set up databases with structured tables of text, images, videos, and more.
  • Its features are built around flexibility and collaboration - its powerful sorting capabilities allow users to find exactly what they're looking for quickly and easily, while its collaborative features enable teams of any size to work together seamlessly on any project.
  • Foundational features such as formulas and contact management also help concisely organize complicated datasets into a usable format.
  • With features for every application from personal productivity to enterprise-level planning, Airtable is a powerful tool for managing data in the modern world.

Start Using Airtable For FREE

Pros

  • Airtable is a powerful online database tool that has many pros. With Airtable, you have access to easy and pretty interfaces that are intuitive and require little effort to set up.
  • Airtable empowers its users with a broad range of features like detailed search capabilities, automation functions, and collaboration tools. This makes it easier for businesses or individuals to organize their data in ways that best suit their needs.
  • One of the biggest pros of using Airtable is the ability to create custom views by filtering, sorting, and grouping data with ease.
  • If you need further customization options, Airtable also includes an in-depth scripting functionality to increase productivity even more.

Cons

  • One major issue that users of Airtable face is the premium feature limitations posed by the basic free plan.
  • Features like integration with other platforms or support for unlimited tables and comments can only be accessed by upgrading to a paid subscription, which can make the program expensive in the long run.
  • Airtable mobile access options are limited compared to its desktop application, as certain features are not available when using the app on devices.
  • Updates are often slow to get released and there’s no way users can opt-out of updates completely if they don’t want them introduced into their system.

Pricing Packages of Airtable :

Airtable offers a Free Plan for individuals or very small teams just getting started with Airtable, and three paid plans i.e. a Plus, Pro, and Enterprise plan. Pricing details of each plan are given below:

Free $0
Plus $10 per seat per month when billed annually
Pro $ 20 per seat per month when billed monthly
Enterprise Custom Plan

Paymo

Rating 4.6/5
Free Trial 15 Days Free Trial Available
Paymo - online project management system

Paymo is a popular online project management system that helps teams plan, track, and invoice their work. With Paymo, users can create projects and break them down into tasks, assign them to team members, set deadlines, and track progress. The time tracking feature allows users to record the time they spend on each task, which can then be used to generate invoices for clients. The team collaboration feature allows users to communicate with each other, share files, and collaborate on tasks in real time.

Features of Paymo

  • Task management
  • Time tracking
  • Planning & scheduling
  • Resource management
  • File management
  • Financial management
  • Client & team collaboration
  • Customization
  • Mobile solutions
  • Analytics & reporting
  • Invoicing & online payments
  • Profitability tracking

Start Using Paymo For FREE

Pros

  • Paymo allows users to customize the interface to suit their needs, including the ability to add custom fields and create custom reports.
  • Paymo is available as mobile apps for iOS and Android devices, which allows users to access and update their projects and tasks on the go.
  • Paymo offers integrations with other tools, such as Google Calendar and Trello, which allows users to sync their tasks and schedule across multiple platforms.

Cons

  • Paymo offers a wide range of features, which may be overwhelming for some users, particularly those who are new to project management tools.
  • While Paymo allows users to customize the interface, the options for customization may be limited for some users.
  • While Paymo offers integrations with some popular tools, the number of available integrations may be limited compared to other project management tools.

Pricing Packages of Paymo:

Paymo offers a Free Plan for personal use, and three paid plans i.e. a Starter Plan - A complete suite for freelancers, Small Office Plan - For small teams & departments, and a Business plan - For medium & large teams. Pricing details of each plan are given below:

Conclusion

Whether you are a new startup or a freelancer you must need a project management tool to accomplish your short-term goals. There are many different project management tools available, and the right one for your team will depend on the size and complexity of your projects, as well as your team's specific needs and preferences. Ultimately, the right project management tool can help teams work more efficiently, stay organized, and deliver projects on time and within budget.

FAQ's

What are project management techniques?

Project management techniques refer to the specific approaches and methods that project managers use to plan, organize, and control projects.

Why project management is important?

Effective project management is essential for the success of any project, large or small. It helps ensure that projects are completed efficiently and effectively and that teams are able to deliver high-quality results that meet the needs of stakeholders.

What are the three main types of project management software?

Three types of project management software include standalone project management software, integrated project management software, and collaboration software.

What are some top project management software tools to use in 2023?

Some popular project management software tools options to use in 2023 include:

  • Zoho
  • ClickUp
  • Scoro
  • ProofHub
  • Basecamp
  • GanttPRO
  • Redbooth
  • nTask
  • Celoxis
  • Cage

Is project management software secure?

In general, project management software is designed to be secure and protect the confidentiality and integrity of your data. However, it is important to follow best practices such as using strong passwords, enabling two-factor authentication, and using encrypted connections to ensure that your data is secure.

What is project management software for?

Project management software is designed to help businesses and individuals track projects, tasks, and schedules.

Must have tools for startups - Recommended by StartupTalky

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