It is nearly impossible to communicate ideas and have important discussions face-to-face always, owing to one’s busy schedule. Advanced communication technology can help this situation smartly. Webinar means conducting a seminar, meetings, conferences online, using the internet facility. Webinar software can be defined as a video conferencing software that helps hosting or broadcasting training, workshop, meeting, lectures, etc. on the web.
The best webinar software makes recording, sharing and engaging your prospects a breeze. Plus, it should have super high quality video and audio, allow for multiple presenters, and even have some email marketing capabilities to ensure everyone shows up for your webinar. Most webinar software also comes with features like built-in surveys, polls, live-chat, automated webinar sequences, live-streaming, and more. These automated webinar sequences are excellent for hosting evergreen content like online courses, podcast interviews, or employee on boarding videos.
Best webinar software tools
This list of the 10 Best Webinar Software is going to help you figure out which tool is best for your business.
Zoom comes with a range of cloud video conferencing capabilities, including HD voice and video functionality, dual streams for dual screens, the ability to join as a view-only attendee, as well as by Zoom Rooms and telephone dial-in. It also has accessibility features, which allow employees who have disabilities to schedule, attend, and participate in Zoom meetings and webinars.
The group collaboration features allow for simultaneous screen sharing, group messaging, white boarding, annotation and co-annotation, iOS mirroring on iPhone or iPad, and the ability to share documents, photos, and videos. Zoom includes unlimited VOIP with toll free options in more than 60 countries available. You can also integrate any third-party teleconferencing service. Zoom lets you create a personal meeting ID and URL name to share with participants when you schedule your meetings. The security features enable you to give role-based control and include SSL encryption plus HTTPS access.
Zoom works across all platforms and will record the entire event, including questions asked by viewers. It also offers screen sharing and annotations and allows you to broadcast to Facebook Live or YouTube. It’s also one of the only major platforms that offer a free plan. If your webinar is under forty minutes and your attendees under 100, you can use its basic features for free.
Price: A free personal meeting plan is available with some restrictions. Paid plans start at $14.99/month, with Business and Enterprise plans starting from $19.99/month available as well. Also, Zoom charges per host. If you go with the basic paid plan at $14.99 per month but use two hosts, you’ll pay $14.99 x 2 or $29.98 per month.
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GoToWebinar is by the folks at GoToMeeting, the popular meeting and screen sharing application/service. GoToWebinar software is designed to cater to your webinar and web conferencing needs.The tool comes featured with functionalities that facilitate retain customers and also generate leads. Reminder emails and notifications helps staying well-prepared and not miss important deadlines.
You can easily measure participant’s level of engagement with this tool by using engagement metrics. Pre-recorded webinars are available with this webinar platform. The software allows customization also so your webinar materials can be designed with your company’s logo easily.You can share at ease videos and demos while holding web conferences or during broadcasting events.It is compatible with mobile.
Some of the biggest benefits of GoToWebinar include a handy video sharing feature, breakout rooms to split up your audience, and a few mobile apps that can be used for webinar management. As such, it offers some of the best webinar tools on the market. It also features some advanced lead management and reporting tools which allow you to integrate with your existing CRM. By doing so, you can handle lead generation and event creation all in one place.
Price: After a free 7 day trial, prices start at $89/month billed annually. GoToWebinar also offers a Pro Plan for $199/month and an Enterprise plan at $429/month.
EverWebinar is a powerful webinar automation tool that aims to help you build email marketing lists. With EverWebinar, you can schedule and automate your webinar footage to play at set intervals and the software aims to recreate the live experience for users. The goal is to increase engagement and attendance by telling users the next webinar is about to begin, even if you choose to replay it a dozen times per day.
Like evergreen content, evergreen webinars are existing webinars that are re-broadcasted over time. The idea is that some webinars contain topics and content that stays relevant and can be replayed to new attendees (and new potential customers). With EverWebinar, you have three options:
- Show the webinar live
- Show a hybrid – a pre-recorded video with live chat enabled
- Show a fully automated video – no work or interaction from you required
Some features of EverWebinar:
EverWebinar is the platform for you if you want to automate screenings of your pre recorded webinars and turn them into a highly effective lead generation strategy. This is a truly unique platform.
Price: There are a few options here. You can pay in 3 installments of $199 or pay $499 annually but most importantly, you can try it out and get a feel for it first with a 14 day trial. There is also a Biennial Plan (799$/ 2 years).
ClickMeeting is a webinar management tool for businesses who want to increase their digital reach by hosting branded webinars. All features are intuitive and straightforward to use and come in handy while dealing with international speakers and audiences. It is easy to personalize the webinar room and every associated element with just a few clicks while managing all sorts of webinars such as paid webinars, automated webinars, etc.
Webinar hosting is free from the hassle of device and operating system incompatibility. Types of content that can be hosted include Facebook and YouTube Live, Presentations, Whiteboard, Polls, Surveys, and more. With analytical capabilities, users can derive useful predictions and trends and strengthen their relationships with webinar attendees with regular engagement. With a dedicated webinar tool, it is easier to move prospects through the sales funnel, attract a larger and targeted user base, deliver knowledge-oriented sessions, and measure the progress.
Price: The price is reasonable, but the number of attendees allowed is a little low. The rates start at $25 per month (billed annually) for 25 attendees, $35 (billed annually) per month for up to 50 viewers. There is also an option for custom-pricing that’s best suited for enterprise customers.
WebinarJam is developed by the same team as EverWebinar but the focus is on screening live webinars this time. WebinarJam is more like a traditional webinar platform designed for live events so there’s no automation or scheduling with this tool. However, it syncs perfectly with EverWebinar to provide a platform combination that caters to all of your webinar needs – more capable and cheaper than most of the competition.
It has all the table stakes features like HD video, multiple presenters, slick customer-facing interface and an easy presenter dashboard. It also has: live broadcast to YouTube, live chat in webinar, ability to moderate and highlight comments, private messages between moderators, popups for selling your product during your webinar, the ability to poll your audience, or share a video or whiteboard annotation mid-webinar and a super robust analytics dashboard.
Price: Starts at $499/year (when paid annually), but you can start with a $1 Trial for 14 Days. There are also other options like Professional ($699/year) and Enterprise ($999/year).
Livestorm is a webinar software that facilitates hosting eye-catching presentation and demonstration of products/services.With this tool you can improve your customer training process, by creating live sessions to answer queries and give tips.
This webinar software helps creating and sharing online live courses for your targeted masses. You can craft attractive landing pages without a landing page builder software, and emails without any need to opt for email automation software. Livestorm facilitates hosting webinars quickly,without any requirement to download anything. It can easily be accessed from any device, including PCs, laptops, tablets, and mobile phones. Their webinar software also works on any browser without any restrictions for attendees.
An area where it stands out is the email logistics where you can send promotional emails, automate those emails, check email status, and add a touch of personalization. This webinar tool also takes your data security very seriously and is 100% GDPR-compliant. Livestorm is also focused on customer engagement with activities like polling, Q&A sessions, and the use of up-votes.
Price: Livestorm offers three pricing plans. Webinar & Meet Basic is a freemium plan and comes with essential features like unlimited on-demand webinars, meetings, etc. The ‘Meet Premium’ plan costs $31/host per month and allows up to 8 participants. The ‘Webinar Premium’ plan costs $99/host per month and has a 4-hour limit per webinar. There’s also the ‘Enterprise’ plan. It offers features like managing multiple workspaces with unified billing, premium training, and SLA availability. Here, you get a personalized quote as per your requirements.
Demio is one of the best webinar software platforms available out there. It’s super easy to record your webinar automatically in the cloud. When it comes to visual aesthetics, it delivers real-time, HD streaming, and great looking platform design. The software has powerful tracking options. Retargeting, tracking, or conversion pixels may be freely added on the registration page, thank you page, or in the webinar room.
Also, demio offers automation rules, such as sending the webinar recording to those who joined only after the 30-minute mark. With these rules, it is easy to segment the audience in real-time based on the actions that people take. Finally, demio is a very simple tool. It usually takes just several minutes to schedule the first event and even less time to setup the recurring webinars.
Price: Demio provides a 14-day free trial, which allows you to test out all its features. The Starter plan starts at $49 per month for a 50-person webinar room, $99 for a 150-person room, and $234 per month for a 500-person room. These monthly rates are valid on annual subscriptions.
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This all-in-the-box solution incorporates not only a webinar platform, but also different marketing tools, including auto responders, custom emails, list segmentation feature etc. With this, it is possible to have the email database and webinar tool under the same roof. As a result, the account holder may schedule webinar campaigns for the subscribers, send the reminders to them; share the event on social media.
Like the others on this list, it includes features like polling, desktop sharing, integrated whiteboard, and access to detailed reports. It is also possible to use the registration feature to collect new emails and to send automatic thank-you messages to the registrants.
Price: Free 30-day trial. Plans starting from $49 per month for up to 100 participants. Extended plans for $99 per month for up to 300 attendees.
WebEx is more than a webinar platform, combining a wider range of features for holding online meetings, events, training sessions, interactive presentations and team collaboration. This sets it apart from the tools we’ve looked at so far, although the pricing is very similar. So you get a lot of features for your money compared to GoToWebinar and a completely different set of features to EverWebinar.
It provides some impressive features, such as a host room along with HD video and audio services that can be accessed on multiple devices. It allows its users a high degree of customization so that the host environment can be tailor-made to suit the business requirements. Through Webex webinars, you can hold meetings throughout your organization, offer online and offline training sessions, and provide remote support. The key USPs of Webex include mobility, user-friendliness, and compatibility with all devices and browsers.
Price: The Basic plan costs $13.5 per month for up to 50 participants if billed annually. The price climbs up as you move on to a higher-tier plan.
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DaCast may be a great choice for companies and individuals who are just trying their hand in webinar conducting. While the majority of webinar platforms are subscription based, this pricing format may not be ideal for those who only hold live events from time to time.
Dacast is the live streaming platform with a unique approach to pricing. The customers may pay on an event by event basis. Prepaid bandwidth may be used when the client needs it during the following 12 months. However, there are also subscription-based plans for those who hold webinars regularly. With Dacast, it is possible to stream from your website, over social networks including Facebook, or any other way.
While it lacks a few of the more advanced features of other webinar platforms, it offers a good variety of functionality across all plans, including: Quality Streaming, No Viewer Limits, Unlimited Channels, Watermarking, Play on Facebook, Playlist, Third-Party Integration, Multi-Bitrate, Secure Delivery, Analytics, Mobile Device Support, and Video Paywall.
Price: Free trial. Monthly or per event plans. Per event plans start at $0.25/GB. The paid plans start at $19 per month (billed annually) for up to 300 viewers per hour and range up to $289 per month (billed annually) for up to 15,000 viewers per hour. There is one quote-based custom plan as well that allows you to cherry-pick the features you require.
Due to the popularity of webinars, there’s no shortage of platforms to choose from. There are some great webinar platforms on this list and a few outside bets that cater to more specialist needs. The above is by no means an exhaustive list, but it does highlight some of the biggest platforms with the best features and functionality. The right webinar platform for you, depends on your specific needs, of course. However, I can fully recommend taking a closer look at the options we’ve covered today by trying out a few free trials. Do you know of some other webinar tool? Feel free to drop it in the comments section below.