Have you ever lost precious time at work because you can’t find a file on your cabinet or perhaps you have put a client on hold while you try to locate their papers?
In fact, many office workers can’t find the time to organize their office. You’ve become so busy and tired that going back during the weekends to organize is tough. But there’s no other choice. If you want to make your work situation easy, organizing your documents and workspace is a must.
Now the question is, how do you start organizing your office?
Why Organize Your Office?
Organizing your office seems like an unnecessary task. After all, you have reports to do, meetings to attend, and bond with your family. But without proper organization, you can end up losing important files. It is easy to misplace something when everything is all over the place.
When you have everything finally organized, your workspace looks cleaner. An organized office can be relaxing and help boost your mood. Potentially, it can boost your productivity as well. You can save time as you don’t have to spend a while trying to locate a file or scour through your documents.
Once you know where things are, you will have a general idea where to find specific files and folders. There will be no client on hold or late meetings.
Now that you know how important organizing your office is, here are tips to help you start:
First of all, get rid of things you don’t want and need. These include unnecessary documents that are of no use. Don’t make it a habit to save every paper you see because you think it’ll be helpful soon.
The more paper and stuff you have, the more cluttered your place becomes.
Start from your desk and then move on to each corner of your office once you’re done. Put away things you don’t need to charity or the garbage. Put documents you need in an Expanding File Folder.
Think of ways to sort your documents. It can be by year, by name, by type of document, and so on. For example, you can put the papers of your existing clients for the year in one expanding file folder.
You can put receipts in one. Make sure you also label each file and folder so you can easily identify them. Follow a naming scheme consistently, so everything is organized.
Break Bad Habits
Most importantly, break bad habits. Stop putting things anywhere to sort them out later. You should also stop hoarding things you don’t need for work. Don’t bring everything from your house to your office.
Apart from breaking bad habits, you should also start developing the good ones. For example, make it a habit to clean out your desk at the end of the day, or put necessary files in their respective folders. It can be a little hard at first, but once you get used to it, staying organized will be your habit.