Virtual Office Tools That will Make Your Business More successful

Sweta Sweta
Jun 13, 2020 5 min read
Virtual Office Tools That will Make Your Business More successful

In today's world, people want to work from their remote areas and this can be done with the help of the virtual office.With the increase in people working from home, there is an increase in the need for tools designed for the virtual office.
virtual office tools are used by companies ranging from startups to corporations. According to a survey, 70% of large companies are using a virtual office, while 62% of small businesses are now using a virtual office. It provides various virtual office tools without physical office space. From these people can work from their remote areas. Virtual office tools make your business professional and credible.

The trend of the virtual office is growing very fast. When you will set up your business you will get to know that the type of skill you needed which can help you in growing your business is scattered around the world. By the use of a virtual office, you can hire and obtain services from anyone without crossing the border.Given below are the tools for the virtual office.

state of virtual office

1. Cloud Communication Apps

For any company to run virtually and practically, the very important aspect is communication. There is no development without having communication. However, for the development of the company, there should be tools for seamless communication. Hence we use virtual office tools for cloud communication.

cloud communications are internet-based voice and data communications. Telecommunication applications and storage are hosted by a third-party outside of the company using them. Cloud services are a data center hosted services that are run over the internet. But recently, with the evolution of voice over internet protocol(VoIP), voice has become the other part of the cloud.

Here are some of the apps for cloud communication

  • ZIWO
  • Servetel
  • Bitrix24
  • Infobip
  • Cloud talk
  • Moxtra
  • Go To Connect
  • Twilio communications cloud
  • Glip
  • Bandwidth
  • VeryConnect

Also Read: Project Management Tools for Virtual Teams

2. The Registered Address For Your Business

A registered workplace address could be a legal demand for all restricted firms and liability partnerships (LLP). Its purpose is to supply firms with the official address for delivering mail and legal notices. The registered workplace address must be a physical address within the same state wherever your company is registered.

This registered address oughtn't to be within the same a part of the country wherever you've got your main commerce. you'll be able to have many workplace addresses in numerous elements of the countries in the virtual address.

  • Virtual assistant: A virtual assistant is a professional person who has the job to accept and execute various tasks given by the clients. they can represent you in the meetings on your behalf.
  • Answering services: An executive receives and answers calls coming on your behalf.
  • Virtual office space: It helps in expanding your business at a low cost. It helps in owning a high profile address in the city.
  • Mailing address: This address can be used to accept, send, and forward mail without the PO box number.
  • Business meeting space: It can be rented at short notice for varying time.

Also Read: Everything You Need to Know about Virtual Office

3. Tools For Collaboration

Communication and collaboration are the two sides of the coin. A team working on a project together will need collaboration for the growth of the company. Project collaboration tools can help project managers and teams to manage change, communicate, and save time while remaining effective.

Meeting Project Timelines

Project managers hate when they miss critical milestones due to communications issues. As a project manager, you can overcome this with the right project collaboration tool.

Staying On Budget

A company would always avoid over budget but its the mangers duty to inform the company when the project is going over budget. A cause of delay in project results that the team members are focusing on the wrong work items. This leads to a waste of work, which causes more cost.The ability to visually track the progress of projects helps them allocate resources better. Here are the virtual office tools for collaborative communication.

Project Management Tools

  • ProofHub
  • Filestage

Customer Support

  • Acquire

Design Tools

  • Mocplus iDoc
  • Viewflux
  • Canva
  • Sketch
  • Adobe

Documentation Tools

  • Google Docs
  • Office Online
  • Git hub

File sharing Tools

  • Dropbox
  • One Drive
  • We Transfer

Organizational Tools

  • Pocket
  • Evernote
  • Pinterest
  • MindMeister

Also Read: Best Webinar Platforms

4. Facility For Web Conferencing

Many employees working under a company virtually for a particular common goal. They will need conferences and meetings to discuss the growth of the company. But they are living in different remote areas this is possible only if they use web conferencing tools. Some of the tools are

  • Google Meet
  • Cisco Webex Meetings
  • Zoho Meeting
  • Livestorm
  • Samepage
  • Microsoft Teams
  • Workplace By Facebook
  • Cisco Jabber
  • Adobe Connect
  • Big Marker Web Conferencing

5. Programs Of Cloud Storage

What if the employees working in the virtual office needs some kind of file? In a traditional office, all the files containing information are printed on a paper and the file is kept safe for further use. This is not possible in the virtual office. There is an alternative for this is cloud storage services.This allows the employees to access the files from any part of the world at any time.All you need to choose a perfect tool for this.

Set Up Personal Cloud Storage

Here are some of the tools for the cloud storage program.

  • pCloud
  • IBackup
  • BigMIND
  • IDrive
  • Amazon Cloud Drive

6. Call Answering Service

How will you know about your customer satisfaction? it is very crucial to make sure that the customers are satisfied. The virtual call answering service will help you to take care of the clients and ensuring customer satisfaction. For this, you can appoint an assistant in charge of the calling purpose. However, you will need a tool to call answering service. Some of the tools are given below.

  • HubSpot Help Desk Software
  • Bitrix24
  • TalkDesk
  • Five9
  • Zendesk
  • CloudTalk
  • Nextiva
  • Dixa
  • Ring Central
  • LiveAgent
  • Avaya Contact Center

Also Read: Tools to Boost Team Collaboration

7. Online Backup Through Cloud

virtual office tools

Online backup through the cloud is needed for the data and information storing in just one virtual account instead of keeping several different accounts for it. Moreover, this can be accessed by any of the members of the company who has the password from the remote locations and in real-time. In cloud services, there's no need of worrying about your data loss due to viruses. As the security is high on the cloud storage services where you would not have to worry about hackers too. Online backup through the cloud is the best option to keep your data and important information. This way if you lose your machine you can still access your data through the cloud. Tools for online data backup through the cloud is given below.

  • DropBox
  • Box
  • Comodo Backup
  • CrashPlan
  • Memopal
  • Mozy
  • BuddyBackup

Also Read: How to Manage Remote Teams?


These were the tools for the virtual office which are used for the successful growth of a company. Now you are aware of the tools which can be used in your virtual office and you can plan your idea and execute it.

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